AI-Driven Project Management & Document Control Assistant

vibehackers; Scottsdale (AZ); Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) with company matching

PTO & paid holidays

Professional development & training

Licensure/certification support

Bonus opportunities

Job summary

SSOE Group is seeking a Project Management Assistant to support project managers, engineers, and design teams in managing engineering documents, transmittals, and deliverables for complex process equipment projects. The role emphasizes accuracy, compliance, and efficient administration within the Tool Install division.

The ideal candidate will coordinate meetings, manage logs, and ensure timely distribution of documents while maintaining high attention to detail.

Qualifications

• Experience with document control procedures and engineering project coordination.

Responsibilities

• Generate, capture, manage, track, and retrieve project-related documents including correspondence, submittals, deliverables, RFIs, tracking logs, reports, meeting minutes, workflows, and notifications.
• Maintain project documentation such as schedules, technical drawings, and specifications; ensure accuracy and standards compliance.
• Verify contract compliance, manage documentation, and track project deliverables.
• Coordinate project meetings and document outcomes and action items.
• Handle transmittals of documents and maintain logs of sent/received documentation.
• Identify and help resolve project-related issues or bottlenecks; assist in solution implementation.
• Assist in training new Project Management Assistants and/or project team members on procedures and workflows.

Skills

Document control

Project coordination

Communication

Organization

Attention to detail

Time management

Administrative support

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Access

SharePoint

Bluebeam/Adobe Acrobat

Job description

SSOE Group is seeking a Project Management Assistant to support project managers, engineers, and design teams in managing engineering documents, transmittals, and deliverables for complex process equipment projects. The role emphasizes accuracy, compliance, and efficient administration within the Tool Install division.

The ideal candidate will coordinate meetings, manage logs, and ensure timely distribution of documents while maintaining high attention to detail.