Tech Project Management Assistant – High‑Tech Facility Projects

SSOE Group; Austin (TX); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Life insurance

401(k) retirement savings plan with公司匹

Professional development support

Generous PTO and paid holidays

Job summary

SSOE Group in Austin, Texas is seeking an experienced Project Management Assistant to provide critical support, coordination, and organization to project managers, engineers, and design teams on complex high‑tech facility projects.

You will develop and maintain comprehensive project documentation, manage a document control system, and assist in preparing status reports, meetings, and action items while ensuring seamless information flow across disciplines.

Qualifications

• Demonstrated experience in project coordination within the AEC industry; high-tech/semiconductor focus is a plus.
• Proven ability to manage complex, multi-discipline project documentation and workflows.
• Excellent proficiency with Microsoft Office Suite and PDF/editing/markup tools.

Responsibilities

• Maintain and manage comprehensive project documentation (permits, drawings, specs, submittals, RFIs).
• Implement and manage a robust document control system with version control and accessibility.
• Ensure compliance with document retention policies and procedures.
• Manage and archive project close-out documentation.
• Prepare and track permit applications for local, state, and federal agencies.
• Assist in preparation of project status reports highlighting milestones, risks, and issues.
• Facilitate project meetings, prepare agendas, distribute minutes, and track action items.
• Collaborate with engineers, designers, and PMs to ensure seamless project execution.
• Utilize Bluebeam Revu for markups, takeoffs, and collaboration.
• Coordinate information flow between design and PM teams; serve as primary contact for inquiries.
• Proactively identify and address project-related bottlenecks and escalate to PMs as needed.
• Develop and maintain effective communication with team members, clients, and subcontractors.

Skills

Project coordination

Documentation management

Communication

Tools

Bluebeam Revu

SharePoint

Job description

SSOE Group in Austin, Texas is seeking an experienced Project Management Assistant to provide critical support, coordination, and organization to project managers, engineers, and design teams on complex high‑tech facility projects.

You will develop and maintain comprehensive project documentation, manage a document control system, and assist in preparing status reports, meetings, and action items while ensuring seamless information flow across disciplines.