Afternoon Front Desk Administrator

IntegriNurse; Peabody (MA); On-site; USD 23,000 - 29,000; Part time

Job summary

Pilgrim Rehab is seeking a Front Desk Receptionist to greet visitors, patients, residents, and staff of Pilgrim Rehab. You will perform assigned administrative duties in accordance with established procedures and as directed by the supervisor to maintain a successful, viable administrative program.

Schedule: Monday–Thursday 2p-6p. Responsibilities include answering calls, scheduling, filing, handling mail, admitting visitors, and supporting committees.

Qualifications

• Must possess a high school diploma or equivalent.
• Must be able to read, write, speak, and understand the English language.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with personnel, residents, visitors and the general public.
• Must possess the ability to work harmoniously with other personnel.
• Must be able to follow written and oral instructions.
• Must have patience, tact, cheerful disposition and enthusiasm, as well as to be willing to handle residents, staff and visitors based on whatever maturity level they are currently functioning.
• Must be knowledgeable in secretarial duties, use of equipment, etc., related to secretarial functions.

Responsibilities

• Type, file and distribute correspondence as directed.
• Answer telephone, make appointments, run errands, take and deliver messages, etc., as directed.
• Sort, distribute, and route incoming mail to appropriate residents, departments, and/or personnel.
• Type letters, reports, statements, minutes of meetings, agendas, etc., as necessary/directed.
• Maintain files and other records as directed.
• Receive and screen office visitors and telephone calls as necessary.
• Perform admitting, reception, telephone and/or switchboard duties as necessary/directed.
• Perform unscheduled administrative task as directed.
• Serve as secretary to various committees of the facility as necessary/directed.
• Other related duties and responsibilities that may become necessary to meet the needs of the facility.

Skills

Detail oriented

Team player

English literacy

Secretarial duties

Education

High school diploma or equivalent

Job description

Pilgrim Rehab is seeking a Front Desk Receptionist to greet visitors, patients, residents, and staff of Pilgrim Rehab. You will perform assigned administrative duties in accordance with established procedures and as directed by the supervisor to maintain a successful, viable administrative program.

Schedule: Monday–Thursday 2p-6p. Responsibilities include answering calls, scheduling, filing, handling mail, admitting visitors, and supporting committees.