Aerospace Operations & Finance Administrator

GuideTech LLC; Lenexa (KS); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) match

Medical, dental, and vision coverage

Paid time off

Job summary

GuideTech LLC in Lenexa, KS is seeking a full-time Business Administrator to support leadership, financial administration, employee onboarding, and everyday office operations on-site. The role reports to the Chief Operating Officer and involves coordinating payroll readiness, invoices, onboarding, and process documentation.

You will collaborate with leadership, manage timekeeping, and help ensure accurate financial and administrative records while maintaining discretion with confidential

Qualifications

• Three+ years of experience in office administration, executive support, or finance administration.
• Proficiency in Microsoft Excel and handling financial data.
• Strong organizational skills and attention to detail.
• Experience with invoices, timekeeping, expenses, or financial documentation.
• Experience supporting executives directly.

Responsibilities

• Prepare weekly leadership meeting materials, reports, KPIs, bookings, backlog, and follow-up items.
• Support Leadership Team scheduling, meetings, and projects.
• Manage timekeeping deadlines and payroll readiness.
• Review labor, travel, and product invoices for accuracy and documentation.
• Track overdue payments, bills, reimbursements, receipts, and month-end close items.
• Maintain contract records and process approved rates and updates.
• Administer corporate cards, business accounts, and payments.
• Coordinate onboarding logistics, office orientation, mail, shipping, supplies, and visitors.
• Create and maintain administrative procedures and documentation.

Skills

Office administration

Executive support

Finance administration

Microsoft Excel

Tools

QuickBooks

QuickBooks Time

Job description

GuideTech LLC in Lenexa, KS is seeking a full-time Business Administrator to support leadership, financial administration, employee onboarding, and everyday office operations on-site. The role reports to the Chief Operating Officer and involves coordinating payroll readiness, invoices, onboarding, and process documentation.

You will collaborate with leadership, manage timekeeping, and help ensure accurate financial and administrative records while maintaining discretion with confidential