Aerospace Admin & Operations Specialist

GuideTech; Lenexa (KS); On-site; USD 45,000 - 65,000; Full time

Job summary

GuideTech is seeking a full-time Business Administrator to support leadership, financial administration, employee onboarding, and day-to-day office operations. You will report directly to the Chief Operating Officer and help keep recurring business processes organized and moving forward.

Based in Lenexa, Kansas, you’ll collaborate across the organization, handling timekeeping, invoicing, onboarding logistics, and documentation while maintaining discretion with sensitive information and

Qualifications

• Strong attention to detail and reliable, high-quality work.
• Proactive in identifying missing information and resolving issues.
• Ability to improve recurring processes for efficiency.
• Comfortable shifting between routine tasks and urgent priorities.
• Professional communication with discretion on financial and personnel information.
• Collaborative team player.

Responsibilities

• Prepare weekly leadership meeting materials, reports, KPIs, bookings, backlog, and follow-up items.
• Support Leadership Team scheduling, meetings, and projects.
• Manage timekeeping deadlines, review coding and exceptions, and coordinate payroll readiness.
• Review labor, travel, and product invoices for accuracy and supporting documentation.
• Track overdue payments, bills, reimbursements, receipts, and month-end close items.
• Maintain contract records and process approved rates and administrative updates.
• Administer corporate cards, business accounts, deposits, and approved payments.
• Coordinate onboarding logistics, office orientation, mail, shipping, supplies, visitors, events, and office vendors.
• Create and maintain administrative procedures, checklists, and recurring-process documentation.

Skills

Attention to detail

Proactive problem solving

Process improvement

Team collaboration

Discretion with information

Job description

GuideTech is seeking a full-time Business Administrator to support leadership, financial administration, employee onboarding, and day-to-day office operations. You will report directly to the Chief Operating Officer and help keep recurring business processes organized and moving forward.

Based in Lenexa, Kansas, you’ll collaborate across the organization, handling timekeeping, invoicing, onboarding logistics, and documentation while maintaining discretion with sensitive information and