Business Administrator

GuideTech; Lenexa (KS); On-site; USD 45,000 - 65,000; Full time

Job summary

GuideTech is seeking a full-time Business Administrator to support leadership, financial administration, employee onboarding, and day-to-day office operations. You will report directly to the Chief Operating Officer and help keep recurring business processes organized and moving forward.

Based in Lenexa, Kansas, you’ll collaborate across the organization, handling timekeeping, invoicing, onboarding logistics, and documentation while maintaining discretion with sensitive information and

Qualifications

• Strong attention to detail and reliable, high-quality work.
• Proactive in identifying missing information and resolving issues.
• Ability to improve recurring processes for efficiency.
• Comfortable shifting between routine tasks and urgent priorities.
• Professional communication with discretion on financial and personnel information.
• Collaborative team player.

Responsibilities

• Prepare weekly leadership meeting materials, reports, KPIs, bookings, backlog, and follow-up items.
• Support Leadership Team scheduling, meetings, and projects.
• Manage timekeeping deadlines, review coding and exceptions, and coordinate payroll readiness.
• Review labor, travel, and product invoices for accuracy and supporting documentation.
• Track overdue payments, bills, reimbursements, receipts, and month-end close items.
• Maintain contract records and process approved rates and administrative updates.
• Administer corporate cards, business accounts, deposits, and approved payments.
• Coordinate onboarding logistics, office orientation, mail, shipping, supplies, visitors, events, and office vendors.
• Create and maintain administrative procedures, checklists, and recurring-process documentation.

Skills

Attention to detail

Proactive problem solving

Process improvement

Team collaboration

Discretion with information

Job description

Help keep the business operations behind advanced aerospace technology running accurately, efficiently, and on schedule. GuideTech is seeking a full-time Business Administrator to support leadership, financial administration, employee onboarding, and day-to-day office operations.

Reporting directly to GuideTech’s Chief Operating Officer, you’ll play an important role in keeping recurring business processes organized and moving forward. You’ll work closely with leadership and across the organization, giving you visibility into the operational and financial activities that support the business.

GuideTech is a subsidiary of Palladyne AI (NASDAQ: PDYN), a U.S.-based defense and industrial technology company that delivers embodied AI-powered collaborative autonomy solutions, advanced avionics, precision‑manufactured components, UAVs, and advanced aerospace design services.

At GuideTech, you’ll support the team behind technologies used across a diverse range of aerospace and defense platforms, including unmanned aircraft, launch vehicles, spacecraft, missiles, and other autonomous systems.

What You’ll Do

• Prepare weekly leadership meeting materials, reports, KPIs, bookings, backlog, and follow-up items.
• Support Leadership Team scheduling, meetings, and projects.
• Manage timekeeping deadlines, review coding and exceptions, and coordinate payroll readiness.
• Review labor, travel, and product invoices for accuracy, completeness, and supporting documentation.
• Track overdue payments, bills, reimbursements, receipts, and month-end close items.
• Maintain contract records and process approved rates and administrative updates.
• Administer corporate cards, business accounts, Amazon Business, deposits, and approved payments.
• Coordinate onboarding logistics, office orientation, mail, shipping, supplies, visitors, events, and office vendors.
• Create and maintain administrative procedures, checklists, and recurring-process documentation.

What Makes Someone Successful Here

• You take pride in producing precise, reliable, high-quality work and following details through to completion.
• You’re proactive about identifying missing information, resolving issues, and keeping work moving without needing constant direction.
• You enjoy improving processes and look for practical ways to make recurring work more organized and efficient.
• You’re comfortable shifting between routine responsibilities and unexpected priorities as business needs change.
• You bring a positive, collaborative approach and enjoy contributing to a team with high standards for its work.
• You communicate professionally and handle financial, employee, and business information with discretion.