On-site Aerospace Operations Admin & Finance

Guidetech, LLC; Lenexa, Northern (KS, KY); Hybrid; USD 45,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

401(k) with company match

Medical, dental, and vision coverage

Paid time off and holidays

Professional development opportunities

Job summary

GuideTech in Lenexa, KS is seeking a full-time Business Administrator to support leadership, financial administration, onboarding, and daily office operations. You will prepare leadership materials, manage timekeeping, review invoices, and keep contract records.

The role requires discretion with confidential information and strong Excel skills in a fast-paced environment. As part of a defense and aerospace focused team, you’ll coordinate onboarding, vendor relations, and payroll readiness, while

Qualifications

• Three or more years of experience in office administration or a similar role.
• Strong organizational skills with attention to detail.
• Proactive and able to resolve missing information efficiently.
• Proficient in Microsoft Excel and handling financial data.
• Experience with invoices, timekeeping, expenses, or financial docs.
• Ability to manage multiple priorities with discretion on confidential information.
• Experience supporting executives directly.
• Experience with QuickBooks or QuickBooks Time preferred.

Responsibilities

• Prepare weekly leadership meeting materials, reports, KPIs, bookings, backlog, and follow-ups.
• Support Leadership Team scheduling, meetings, and projects.
• Manage timekeeping deadlines, review coding and exceptions, and coordinate payroll readiness.
• Review labor, travel, and product invoices for accuracy and documentation.
• Track overdue payments, bills, reimbursements, and month-end close items.
• Maintain contract records and process rates and administrative updates.
• Administer corporate cards, business accounts, deposits, and payments.
• Coordinate onboarding logistics, office orientation, mail, supplies, and vendors.
• Create and maintain administrative procedures and checklists.

Skills

Strong organizational skills

Attention to detail

Proactive problem solving

Time management

Discretion with confidential info

Executive support experience

Tools

QuickBooks

QuickBooks Time

Excel

Job description

GuideTech in Lenexa, KS is seeking a full-time Business Administrator to support leadership, financial administration, onboarding, and daily office operations. You will prepare leadership materials, manage timekeeping, review invoices, and keep contract records.

The role requires discretion with confidential information and strong Excel skills in a fast-paced environment. As part of a defense and aerospace focused team, you’ll coordinate onboarding, vendor relations, and payroll readiness, while