Aerospace & Defense Project Coordinator (Hybrid)

Actalent; United States; Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Annual bonus

4 weeks PTO

6 holidays

401(k) with match

Profit sharing

Job summary

Actalent Services, LLC. seeks a Project Coordinator to support engineering delivery leadership and Fort Worth operations. The role focuses on project setup, PO configuration, documentation, and weekly health reporting across aerospace and defense clients.

You will facilitate reporting, billing data, and ITAR/security compliance, with an onsite presence five days a week. The ideal candidate will have 5+ years in project coordination, strong MS Excel skills, and experience handling contracts,

Qualifications

• Bachelor’s degree preferred in management, accounting, finance, or business-related concentration.
• Minimum 5 years of professional experience; 3 years in program or project management or project coordination.
• Strong proficiency with PC applications and MS Office; advanced MS Excel required.
• Experience with contracts, service agreements, project resource tracking, budget development, or project administration.
• Prior exposure to engineering or regulated industries is a plus.

Responsibilities

• Support Delivery Leadership with internal project setup, tracking and reporting.
• Review contracts for data consistency and accurate project setup.
• Create and monitor PO Burn, tracking, and report generation.
• Maintain progress against POs and SOWs; schedule health meetings.
• Provide data updates and action item lists; ensure deadlines are met.
• Assist with change management tasks and notifications ahead of invoicing dates.
• Serve as point of contact for facility or infrastructure matters.
• Manage new employee setup, office tours, badge access, and visitor experiences.
• Maintain office supply inventory and coordinate orders.
• Coordinate office events and leadership visits.
• Ensure compliance with security protocols including CUI Access.

Skills

Communication skills

Advanced MS Excel

Organizational skills

Time management

Attention to detail

Problem solving

MS Office

Contract review / interpretation

Education

Bachelor’s degree in business-related field

Tools

PO tracking tools

Job description

Actalent Services, LLC. seeks a Project Coordinator to support engineering delivery leadership and Fort Worth operations. The role focuses on project setup, PO configuration, documentation, and weekly health reporting across aerospace and defense clients.

You will facilitate reporting, billing data, and ITAR/security compliance, with an onsite presence five days a week. The ideal candidate will have 5+ years in project coordination, strong MS Excel skills, and experience handling contracts,