Aerospace Data & Document Control Specialist

Astronics; Seattle (WA); Hybrid; USD 83,498,000 - 125,247,000; Full time

Job summary

Astronics Advanced Electronic Systems (AES) in Kirkland, WA is seeking a Data Management Coordinator to develop and maintain data management and document control systems. This role ensures compliant, timely flow of technical data and contractual documentation across internal teams and customers in a regulated aerospace environment.

Responsibilities include document control, data submissions (NOCs/SDRLs), and coordinating with engineering and quality to meet schedules.

Qualifications

• 2+ years experience in data management, document control or records management within aerospace/defense or government contracting.
• Associate’s degree in Business Administration, Information Management, Engineering, or related field (Bachelor’s preferred).
• Exposure to controlled document environments, data tracking, or administrative support roles is beneficial.
• Experience in aerospace, defense, or government contracting is a plus but not required.
• Strong attention to detail and organizational skills with ability to manage multiple deadlines.
• Familiarity with ITAR/EAR/export control concepts and AS9100 standards is a plus.

Responsibilities

• Develop, implement, and maintain document control systems and workflows to support program execution and quality standards.
• Establish procedures for creation, review, distribution, storage, and retrieval of controlled documents (engineering drawings, specs, reports).
• Verify accuracy and completeness of documents before processing or submittal; ensure proper signatures and revision levels.
• Maintain filing structures in document management systems and physical repositories.
• Assist departments in adhering to document standards, templates, and best practices.
• Support data submission requests from internal teams, auditors, and customers.
• Track, process, and manage Notices of Change (NOCs), SDRLs, and other data submittals.
• Maintain logs and dashboards for data submissions with real-time status.
• Coordinate with engineering, quality and program management to prepare packages per schedules and formats.
• Monitor submission deadlines and elevate at-risk deliverables to leadership.
• Maintain records of data submittal transactions for audits and contracts.
• Prepare and distribute routine reports on document control status and action items.
• Identify opportunities to improve administrative processes and participate in training.

Skills

Data management

Document control

Attention to detail

Communication

Team collaboration

ITAR/EAR familiarity

AS9100 awareness

Export control

Education

Associate degree

Bachelor’s degree preferred

Tools

DMS tools

Job description

Astronics Advanced Electronic Systems (AES) in Kirkland, WA is seeking a Data Management Coordinator to develop and maintain data management and document control systems. This role ensures compliant, timely flow of technical data and contractual documentation across internal teams and customers in a regulated aerospace environment.

Responsibilities include document control, data submissions (NOCs/SDRLs), and coordinating with engineering and quality to meet schedules.