AEC Proposal Lead - Content, Design & Coordination

Osborn Consulting Inc; Bellevue (WA); Hybrid; USD 48,000 - 62,000; Full time

Benefits offered by this job

Medical and dental insurance

401K with matching

PTO/holiday pay

Profit sharing

Job summary

Osborn Consulting Inc. is seeking a Proposal Coordinator to coordinate the development and production of qualifications packages, proposals, interview materials, and other pursuit-related deliverables to win meaningful work in the Pacific Northwest.

You will work with a highly collaborative team to coordinate proposal development from RFQ/RFP release through final submission, manage schedules, facilitate kickoffs and reviews, and ensure content is organized, compliant, and visually polished.

Qualifications

• 3+ years of proposal coordination experience in the AEC industry (in particular, proposals for public agencies).
• Excellent writing, editing, proofreading, and verbal communication skills.
• Excellent graphic design, layout infographic, and/or data visualization skills.

Responsibilities

• Coordinate proposal development efforts from RFQ/RFP release through final submission.
• Manage proposal schedules, deadlines, and deliverables throughout the pursuit process.
• Facilitate proposal kickoffs, review cycles, and coordination meetings.
• Serve as the primary coordinator for proposal production, keeping content, graphics, reviews, and deadlines organized throughout the pursuit process.
• Coordinate content development with project managers, technical staff, business development leaders, and subconsultants.
• Write, edit, proofread, and tailor proposal content, project descriptions, resumes, and cover letters.
• Transform technical concepts into clear, compelling, client-focused messaging and engaging visual content.
• Develop proposal layouts, graphics, diagrams, and visual storytelling elements in Adobe InDesign, Illustrator, and/or Photoshop.
• Conduct quality-control reviews to ensure proposals are compliant, accurate, visually polished, and aligned with client requirements.
• Manage proposal production, formatting, final assembly, and submission.
• Support interview preparation and presentation development.
• Maintain and improve proposal resources, resume databases, project descriptions, and content libraries to support efficient proposal development.
• Support multiple concurrent pursuits while maintaining quality, accuracy, and attention to detail.

Skills

Proposal coordination

Writing

Graphic design

Project management

InDesign

Microsoft Office

Content tailoring

Attention to detail

Tools

Deltek Vantagepoint

Adobe InDesign

Illustrator

Photoshop

Acrobat

Microsoft Word

Job description

Osborn Consulting Inc. is seeking a Proposal Coordinator to coordinate the development and production of qualifications packages, proposals, interview materials, and other pursuit-related deliverables to win meaningful work in the Pacific Northwest.

You will work with a highly collaborative team to coordinate proposal development from RFQ/RFP release through final submission, manage schedules, facilitate kickoffs and reviews, and ensure content is organized, compliant, and visually polished.