AEC Proposal Coordinator & Content Lead

SMPS Seattle; Seattle, Northern (WA, KY); Hybrid; USD 48,000 - 62,000; Full time

Job summary

Osborn Consulting is seeking a Proposal Coordinator to lead development of qualifications packages, proposals, and pursuit-related deliverables across the Pacific Northwest. You’ll transform technical content into client-focused messaging and visuals, coordinating with PMs, engineers, and subconsultants in a fast-paced environment.

The role emphasizes writing, editing, graphic design, and project-management skills, with hybrid in-office collaboration across WA locations including Bellevue and

Qualifications

• 3+ years of proposal coordination experience in the AEC industry.
• Excellent writing, editing, proofreading, and verbal communication skills.
• Excellent graphic design, layout infographic, and/or data visualization skills.
• Proficiency with Microsoft Office, including Word and PowerPoint.
• Proficiency with Adobe InDesign and Acrobat.
• Strong project management, organizational, and time-management skills.
• Ability to manage multiple deadlines, competing priorities, and concurrent pursuits.
• Experience collaborating with technical professionals and translating technical concepts into client-focused messaging.
• Strong attention to detail and commitment to producing high-quality work.
• Ability to work effectively in a fast-paced, deadline-driven environment.

Responsibilities

• Coordinate proposal development efforts from RFQ/RFP release through final submission.
• Manage proposal schedules, deadlines, and deliverables throughout the pursuit process.
• Facilitate proposal kickoffs, review cycles, and coordination meetings.
• Serve as the primary coordinator for proposal production, keeping content, graphics, reviews, and deadlines organized throughout the pursuit process.
• Coordinate content development with project managers, technical staff, business development leaders, and subconsultants.
• Write, edit, proofread, and tailor proposal content, project descriptions, resumes, and cover letters.
• Transform technical concepts into clear, compelling, client-focused messaging and engaging visual content.
• Develop proposal layouts, graphics, diagrams, and visual storytelling elements in Adobe InDesign, Illustrator, and/or Photoshop.
• Conduct quality-control reviews to ensure proposals are compliant, accurate, visually polished, and aligned with client requirements.
• Manage proposal production, formatting, final assembly, and submission.
• Support interview preparation and presentation development.
• Maintain and improve proposal resources, resume databases, project descriptions, and content libraries to support efficient proposal development.
• Support multiple concurrent pursuits while maintaining quality, accuracy, and attention to detail.

Skills

Proposal coordination

Writing

Editing

Verbal communication

Graphic design

Layout design

Data visualization

Microsoft Office

Adobe InDesign

Adobe Acrobat

Tools

Microsoft Office

Adobe InDesign

Adobe Acrobat

Job description

Osborn Consulting is seeking a Proposal Coordinator to lead development of qualifications packages, proposals, and pursuit-related deliverables across the Pacific Northwest. You’ll transform technical content into client-focused messaging and visuals, coordinating with PMs, engineers, and subconsultants in a fast-paced environment.

The role emphasizes writing, editing, graphic design, and project-management skills, with hybrid in-office collaboration across WA locations including Bellevue and