Proposal Coordinator, Washington

SMPS Seattle; Seattle, Northern (WA, KY); Hybrid; USD 48,000 - 62,000; Full time

Job summary

Osborn Consulting is seeking a Proposal Coordinator to lead development of qualifications packages, proposals, and pursuit-related deliverables across the Pacific Northwest. You’ll transform technical content into client-focused messaging and visuals, coordinating with PMs, engineers, and subconsultants in a fast-paced environment.

The role emphasizes writing, editing, graphic design, and project-management skills, with hybrid in-office collaboration across WA locations including Bellevue and

Qualifications

• 3+ years of proposal coordination experience in the AEC industry.
• Excellent writing, editing, proofreading, and verbal communication skills.
• Excellent graphic design, layout infographic, and/or data visualization skills.
• Proficiency with Microsoft Office, including Word and PowerPoint.
• Proficiency with Adobe InDesign and Acrobat.
• Strong project management, organizational, and time-management skills.
• Ability to manage multiple deadlines, competing priorities, and concurrent pursuits.
• Experience collaborating with technical professionals and translating technical concepts into client-focused messaging.
• Strong attention to detail and commitment to producing high-quality work.
• Ability to work effectively in a fast-paced, deadline-driven environment.

Responsibilities

• Coordinate proposal development efforts from RFQ/RFP release through final submission.
• Manage proposal schedules, deadlines, and deliverables throughout the pursuit process.
• Facilitate proposal kickoffs, review cycles, and coordination meetings.
• Serve as the primary coordinator for proposal production, keeping content, graphics, reviews, and deadlines organized throughout the pursuit process.
• Coordinate content development with project managers, technical staff, business development leaders, and subconsultants.
• Write, edit, proofread, and tailor proposal content, project descriptions, resumes, and cover letters.
• Transform technical concepts into clear, compelling, client-focused messaging and engaging visual content.
• Develop proposal layouts, graphics, diagrams, and visual storytelling elements in Adobe InDesign, Illustrator, and/or Photoshop.
• Conduct quality-control reviews to ensure proposals are compliant, accurate, visually polished, and aligned with client requirements.
• Manage proposal production, formatting, final assembly, and submission.
• Support interview preparation and presentation development.
• Maintain and improve proposal resources, resume databases, project descriptions, and content libraries to support efficient proposal development.
• Support multiple concurrent pursuits while maintaining quality, accuracy, and attention to detail.

Skills

Proposal coordination

Writing

Editing

Verbal communication

Graphic design

Layout design

Data visualization

Microsoft Office

Adobe InDesign

Adobe Acrobat

Tools

Microsoft Office

Adobe InDesign

Adobe Acrobat

Job description

Looking for an exciting new career? Or are you ready to change it up? The SMPS Seattle Job Bank connects professional services marketers with A/E/C industry employment opportunities.

Fees to Post a Job

Current SMPS Seattle Chapter Member (and their firm): $50 per posting for 90 days. Requires member name, member number and SMPS Seattle website login information.

Non-SMPS Seattle Chapter Member: $100 per posting for 90 days.

When submitting a job post, please be sure to include a wage scale or salary range for the position, in compliance with the State of Washington Equal Pay and Opportunities Act ( RCW 49.58 ).

Please note, upon submission of a job posting, it may take up to 72 hours for it to be verified and posted. It will then be online for a maximum of 90 days. If you would like the job posting to be removed prior to 90 days, please email Katie Berry, CPSM , Secretary.

As a Proposal Coordinator, you'll coordinate the development and production of qualifications packages, proposals, interview materials, and other pursuit-related deliverables that help Osborn Consulting win meaningful work throughout the Pacific Northwest.

About the Role

In this position, you’ll work with a highly collaborative team to:

• Coordinate proposal development efforts from RFQ/RFP release through final submission.
• Manage proposal schedules, deadlines, and deliverables throughout the pursuit process.
• Facilitate proposal kickoffs, review cycles, and coordination meetings.
• Serve as the primary coordinator for proposal production, keeping content, graphics, reviews, and deadlines organized throughout the pursuit process.
• Coordinate content development with project managers, technical staff, business development leaders, and subconsultants.
• Write, edit, proofread, and tailor proposal content, project descriptions, resumes, and cover letters.
• Transform technical concepts into clear, compelling, client-focused messaging and engaging visual content.
• Develop proposal layouts, graphics, diagrams, and visual storytelling elements in Adobe InDesign, Illustrator, and/or Photoshop.
• Conduct quality-control reviews to ensure proposals are compliant, accurate, visually polished, and aligned with client requirements.
• Manage proposal production, formatting, final assembly, and submission.
• Support interview preparation and presentation development.
• Maintain and improve proposal resources, resume databases, project descriptions, and content libraries to support efficient proposal development.
• Support multiple concurrent pursuits while maintaining quality, accuracy, and attention to detail.

About You

• You thrive in a fast-paced, deadline-driven environment and enjoy being the person who keeps complex pursuits organized and moving forward.
• You're an exceptional writer and graphic designer with an eye for design and detail. You can take technical information from engineers, landscape architects, planners, and scientists and transform it into clear, compelling content that is easy for clients to understand.
• You are naturally organized, proactive, and resourceful. You enjoy collaborating with subject matter experts, asking thoughtful questions, and helping teams put their best work forward. You take pride in producing polished, high-quality deliverables and enjoy seeing the pursuit progress from kickoff to submission.
• You enjoy balancing multiple pursuits simultaneously, shifting priorities when needed, and finding ways to keep teams organized and on schedule.

This role is ideal for someone with AEC proposal experience who is ready to continue growing their skills in proposal coordination, technical writing, graphic design, and pursuit strategy.

We’re looking for someone with:

• 3+ years of proposal coordination experience in the AEC industry (in particular, proposals for public agencies).
• Excellent writing, editing, proofreading, and verbal communication skills.
• Excellent graphic design, layout infographic, and/or data visualization skills.
• Proficiency with Microsoft Office, including Word and PowerPoint.
• Proficiency with Adobe InDesign and Acrobat.
• Strong project management, organizational, and time-management skills.
• Ability to manage multiple deadlines, competing priorities, and concurrent pursuits.
• Experience collaborating with technical professionals and translating technical concepts into client-focused messaging.
• Strong attention to detail and commitment to producing high-quality work.
• Ability to work effectively in a fast-paced, deadline-driven environment.

It would be great if you also have experience with:

• Deltek Vantagepoint or similar CRM systems.
• Civil engineering and/or landscape architecture teams.
• Shortlist interviews and presentation development.
• Maintaining proposal libraries, resume databases, and marketing content systems.
• Leveraging AI tools to support content development, research, and proposal workflows.*

Location

This role is hybrid with at least 3 days a week in office and can be based out of our Bellevue, Seattle, Bellingham, Spokane, or Vancouver, WA locations.

*Our Approach to AI: We actively use AI tools to help brainstorm ideas, organize information, identify themes, and develop initial content drafts. We're looking for someone who is comfortable incorporating AI into their workflow and curious about using new tools to improve efficiency.At the same time, great proposals still come from people. Understanding our projects, collaborating with technical staff, exercising critical thinking, and producing high-quality content remain at the heart of what we do. We view AI as a starting point, not a shortcut. The final product should always reflect thoughtful human judgment, genuine understanding, and a commitment to quality.

Compensation: $35-$45/hr

About Osborn

Osborn Consulting is an employee-owned consulting firm providing civil engineering, landscape architecture, and urban design on public projects across Washington state. The power of these public projects surrounds our daily lives, from the sidewalks we stroll to visit our neighborhood park, to the confidence in knowing our homes are safe from flooding when heavy rain comes. Our team develops strong foundations of trust with cities, counties, and agencies to achieve more resilient and more sustainable communities. We have grown strategically over the last 20 years from a firm of one to a team of more than 100 motivated, hard-working, and creative individuals. Working for Osborn provides you the chance to learn new skills, follow your passions, and have fun along the way!

What We Offer

We provide a comprehensive benefits package that promotes employee health, performance, success, and ownership. (Stated benefits are for full-time regular positions. Temporary and part-time roles are eligible for limited benefits.)

• Competitive pay, medical and dental insurance, a 401K plan with matching, PTO/holiday pay, health and fitness stipend, commute support, and profit sharing.
• A collaborative and fun environment with idea-sharing, learning, and curiosity.
• Training and mentoring.
• Opportunities for growth within the company.

The expected compensation range for this position for employees based in the Puget Sound area is $35-$45 per hour and is dependent upon skills, experience, education and geographical location.

What We Value

Our new team member will be someone who aligns with our core values of Professionalism & Responsibility, Collaboration & Creativity, Health & Well-Being, Laughter & Fun, Relationships & Respect, Growth & Exploration.

Our Diversity and Inclusion

OCI is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.

If you are an individual with a disability and need assistance completing the online application, please call 425-451-4009. Please leave a message and a member of our People Operations team will return your call within three business days. Alternatively, an email may be sent to [e-mail] . “Applicant Accommodation” should be included in the subject line of the email. Please note that this phone number and email are only for those individuals who would like to request an accommodation to apply for a job.