AEC Project Coordinator: Budgets, Contracts & Invoicing

GEI Consultants, Inc.; Rancho Cordova (CA); On-site; USD 48,000 - 76,000; Full time

Benefits offered by this job

Hybrid work schedules

Cell phone stipend

Medical, dental, vision benefits

401(k)

Job summary

GEI Consultants, Inc. seeks a Project Coordinator to support technical project managers on large, complex projects.

Responsibilities include developing project scopes, cost estimates, and budgets, monitoring approvals and invoicing, and coordinating with subconsultants and clients. The role requires an Associate’s degree, 2 years in A/E/C, and strong MS Word/Excel skills, with attention to detail and solid communication.

Qualifications

• Associate’s degree in a relevant field.
• Two years of experience in the A/E/C industry or equivalent.
• Familiarity with project management concepts in A/E/C.
• Proficient with MS Word and Excel.
• Strong attention to detail; capable of independent work and team collaboration.
• Excellent communication and follow-up skills.
• Flexible and adaptable to change.

Responsibilities

• Become familiar with client contract requirements and develop compliant processes.
• Monitor contract and task order expiration dates and inform PM.
• Assist PM with scopes of work and cost estimates; follow up on approvals.
• Assist with establishing and monitoring project budgets and performance.
• Assist with managing subconsultant contracts, task orders, change orders, invoicing review, and budgets; respond to non-technical inquiries.
• Pre-review of draft invoices; coordinate with billing and field staff for documentation and inquiries.
• Monitor project A/R status and follow up with PM.
• Coordinate and/or participate in project meetings.
• Provide assistance with other project-related activities as delegated by PM.

Skills

Project coordination

Attention to detail

Communication

Independent work

Adaptable to change

Education

Associate’s degree

Bachelor’s degree

Tools

MS Word

MS Excel

MS Project

Primavera P6

BST 11

Job description

GEI Consultants, Inc. seeks a Project Coordinator to support technical project managers on large, complex projects.

Responsibilities include developing project scopes, cost estimates, and budgets, monitoring approvals and invoicing, and coordinating with subconsultants and clients. The role requires an Associate’s degree, 2 years in A/E/C, and strong MS Word/Excel skills, with attention to detail and solid communication.