AEC Project Administrator & Multi-Project Coordinator

Colliers Engineering & Design; Seattle (WA); On-site; USD 46,000 - 67,000; Full time

Benefits offered by this job

Healthcare plan

Paid time off

Holidays

401K with company match

Career development

Job summary

MG2 in Seattle, WA, seeks a Project Administrator to support multiple client projects, keep teams organized, and help deliver on time and on budget. You’ll coordinate reporting, schedules, and financials under Program and Account Managers while building strong relationships with internal and external stakeholders.

Ideal candidates have 3+ years of admin experience, strong MS Office and Smartsheet skills, and a proactive, confidential approach to handling sensitive information in a fast-paced,

Qualifications

• High School GED or equivalent.
• 3+ years administrative and/or related experience.
• Proficiency with the Microsoft Office suite; intermediate Excel.
• Experience supporting multiple projects and clients.
• Experience in the AEC industry.
• Smartsheet experience.
• Prioritization and proactive problem solving.
• Excellent communication and stakeholder engagement skills.

Responsibilities

• Facilitates studio rhythm of business.
• Coordinates consistent project and client reporting.
• Monitors project budgets and forecasts on all program projects.
• Reviews and analyzes project financial performance.
• Tracks risks and issues and supports resolution.
• Coordinates staffing and milestone schedule maintenance.
• Handles RFIs, submittals, and coordination with contractors and consultants.

Skills

Communication skills

Prioritization

Relationship building

Adaptability

Education

High School diploma or GED

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Smartsheet

Excel

Job description

MG2 in Seattle, WA, seeks a Project Administrator to support multiple client projects, keep teams organized, and help deliver on time and on budget. You’ll coordinate reporting, schedules, and financials under Program and Account Managers while building strong relationships with internal and external stakeholders.

Ideal candidates have 3+ years of admin experience, strong MS Office and Smartsheet skills, and a proactive, confidential approach to handling sensitive information in a fast-paced,