AEC BD & Proposals Specialist (CRM Focus)

JLRD, Inc; West Palm Beach (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance (employee)

Disability insurance

401(k) with employer contribution

2 weeks vacation

6 sick days

7 holidays

Half-day Fridays

Annual discretionary bonus

Job summary

JLRD, Inc. is a Florida-based MEP and fire protection consulting engineering firm seeking a hybrid Business Development and Proposal Coordinator.

This role supports CRM operations, proposal responses, and marketing functions in a data-driven environment. You will maintain the CRM, produce BD reporting, and coordinate SF330/RFP proposals with technical leads while keeping the project database accurate for proposals and website content.

Qualifications

• Bachelor's degree in Marketing, Business Administration, Communications, or a related field.
• 2+ years of experience within the AEC industry in a marketing, business development, or operations role.
• Direct experience supporting SF330, RFQ, or RFP proposal coordination.
• Proficiency with Microsoft 365 (Word, Excel, PowerPoint, SharePoint, and Teams).
• Experience with Monday.com, Asana, Smartsheet, or similar work-management platforms.
• Strong written and verbal communication, particularly for proposal writing and internal reporting.
• Strong systems thinking and process orientation, with the ability to build and improve repeatable workflows.
• Excellent deadline discipline and the ability to manage multiple simultaneous workstreams.

Responsibilities

• Own day-to-day administration of JLRD's CRM, including business development pipeline boards, pursuit tracking, and reporting dashboards.
• Maintain data integrity across contacts, companies, opportunities, and pursuit stages.
• Produce weekly and monthly business development reporting, including pipeline health, hit rate by sector, and pursuit velocity.
• Coordinate go/no-go workflows across leadership and Department Leads.
• Support target account research, competitive intelligence, and outreach coordination.
• Support coordination of SF330 federal proposals, RFQs, and RFP responses in partnership with technical leads.
• Maintain the SF330 boilerplate library, Section E resumes, and Section F project pages.
• Coordinate proposal production schedules and internal review cycles.
• Manage compliance reviews against RFP requirements and coordinate submission logistics.
• Take on independent coordination of smaller pursuits as capability develops.
• Maintain JLRD's historical project database spanning more than three decades of work.
• Verify project data accuracy, resolve inconsistencies, and support development of project pages for proposals and the company website.
• Support marketing content development, including case studies, project sheets, and website updates.
• Coordinate with external marketing support on company page content.
• Coordinate JLRD's annual conference and trade show calendar.
• Manage event logistics, including registrations, travel coordination, booth setup, and collateral.
• Prepare attendee lists, target contact lists, and outreach templates ahead of events.
• Capture post-event leads and ensure they are accurately routed into the CRM for follow-up.

Skills

Strong communication

Systems thinking

Process orientation

Deadline discipline

Multi-tasking

Proposal writing

Education

Bachelor's degree in Marketing, Business Administration, Communications or related field

Tools

Microsoft 365

Monday.com

Asana

Smartsheet

Job description

JLRD, Inc. is a Florida-based MEP and fire protection consulting engineering firm seeking a hybrid Business Development and Proposal Coordinator.

This role supports CRM operations, proposal responses, and marketing functions in a data-driven environment. You will maintain the CRM, produce BD reporting, and coordinate SF330/RFP proposals with technical leads while keeping the project database accurate for proposals and website content.