Advising Records Admin Assistant

Kennesaw State University; Kennesaw (GA); On-site; USD 22,000 - 26,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

13 paid holidays

Tuition waiver

Job summary

Kennesaw State University is hiring an Administrative Assistant for Advising Records Management at our Kennesaw, GA campus. The role supports administrative tasks, records handling, and coordination of departmental activities.

Ideal candidates bring at least 1 year of related experience, strong communication skills, and familiarity with university systems to ensure efficient operations and accurate record-keeping.

Qualifications

• High School diploma or equivalent.
• 1 year of related administrative, office or clerical experience.
• Knowledge of university systems (DocuSign, DegreeWorks, OWL Express).
• Strong written and verbal communication skills.

Responsibilities

• Perform standard administrative duties in support of the department, division, unit and/or location.
• Serve as an administrative resource for faculty, staff and guests visiting the department and provide assistance as needed.
• Create, prepare and proofread emails, memos, correspondence, reports, and other documents.
• Answer office phone and transfer/redirect calls as needed.
• Coordinate and schedule departmental meetings and events, securing space, equipment and food as directed.
• Manage mail and shipping (UPS, FedEx, DHL) including domestic and international needs.
• Monitor and order office supplies and equipment, obtaining prior approvals when required.
• Assist with records management including filing, correspondence, data analysis, tracking and archiving files.
• May maintain department purchasing card (PCard) or other payment methods.

Skills

Interpersonal skills

Initiative

Teamwork

Problem solving

Independent judgment

Organization

Communication (verbal and written)

Time management

Project management

Presentation skills

Microsoft Office

Attention to detail

Customer service

Phone etiquette

Education

Undergraduate or advanced degree

Tools

DocuSign

DegreeWorks

OWL Express

Job description

Kennesaw State University is hiring an Administrative Assistant for Advising Records Management at our Kennesaw, GA campus. The role supports administrative tasks, records handling, and coordination of departmental activities.

Ideal candidates bring at least 1 year of related experience, strong communication skills, and familiarity with university systems to ensure efficient operations and accurate record-keeping.