Office Manager, World Languages and Cultures

Kennesaw State University; Kennesaw (GA); On-site; USD 27,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental, Vision

13 paid holidays

Tuition waiver

Wellness options

Job summary

Kennesaw State University is seeking an Office Manager for World Languages and Cultures at the Kennesaw campus. The role provides administrative support to a department, manages records, budgets, and purchasing, and may supervise staff and student workers.

The position offers a competitive hourly wage and comprehensive benefits. Work location is on-site at Kennesaw, GA, with potential travel for events and projects.

Qualifications

• Bachelor's degree in a related field or an equivalent combination of relevanteducation and/or experience
• Three (3) years of related administrative, office or clericalexperience
• An advanced degree from an accredited institution of highereducation in a related field

Responsibilities

• Assists with assigned area administrative and clericalduties
• Maintains email, voicemail boxes and filing system
• Receives and distributes incoming and outgoing mail
• Manages supply inventory and submits invoices for payment
• Responsible for utilizing and maintaining the department’s purchasing card (PCard), cash and/or credit card
• Prepares department meeting agendas, meeting notes anddistributes accordingly
• Assists with projects and event support
• Creates and maintains office related records and reports
• Interprets, monitors, and analyzes information regardingoperating reports, policies and procedures
• Oversees and coordinates the day-to-day office operations
• May supervise assigned staff and/or student assistants

Skills

Interpersonal skills

Initiative

Teamwork

Problem solving

Independent judgment

Organization

Communication

Time management

Project management

Presentation skills

Education

Bachelor's degree in related field

Advanced degree (preferred)

Tools

Microsoft Office

Job description

Office Manager, World Languages and Cultures

Job ID: 303299

Location: Kennesaw, Georgia

Full/Part Time: Full Time

Regular/Temporary: Regular

About Us Are you ready to transform lives throughacademic excellence, innovative research, strong communitypartnerships and economic opportunity? Kennesaw State University isone of the 50 largest public institutions in the country. Withgrowing enrollment and global reach, we continue to expand ourinstitutional influence and prominence beyond the state of Georgia.We offer more than 190 undergraduate, graduate, and doctoraldegrees to empower over 50,000 students to become thought leaders,lifelong learners, and informed global citizens. Ourentrepreneurial spirit, high-impact research, and Division Iathletics draw students from throughout the region and from morethan 100 countries across the globe. Our university's vibrantculture, career opportunities,rich benefits, and valuesof respect, integrity, collaboration, inclusivity, andaccountability make us an employer of choice. We are part ofthe University System ofGeorgia.We are searching for talented people to joinKennesaw State University in our vision.Come TakeFlight at KSU!

(Primary Location for JobResponsibilities) Our Kennesaw campus is located at 1000Chastain Road NW, Kennesaw, GA 30144.

Our Marietta campus is located at 1100 SouthMarietta Parkway, Marietta, GA 30060.

Provides administrative and clerical support to assignedlocation, department, college and/or unit. Develops, maintains andensures compliance of department records. Assists with budgetarymatters, tracks department funds and purchasing. Compiles reportsand monitors assigned projects and/or program components. Maysupervise assigned clerical staff and/or student assistants. Maymaintain the assigned location's Purchasing Card (PCard) usage andprocesses.

KEY RESPONSIBILITIES

• 1. Assists with assigned area administrative and clericalduties
• 2. Maintains email, voicemail boxes and filing system
• 3. Receives and distributes incoming and outgoing mail
• 4. Manages supply inventory and submits invoices for payment
• 5. Responsible for utilizing and maintaining the department¿spurchasing card (PCard), cash and/or credit card
• 6. Prepares department meeting agendas, meeting notes anddistributes accordingly
• 7. Assists with projects and event support
• 8. Creates and maintains office related records and reports
• 9. Interprets, monitors, and analyzes information regardingoperating reports, policies and procedures
• 10. Oversees and coordinates the day-to-day office operations
• 11. May supervise assigned staff and/or student assistants

Educational Requirements

Bachelor's degree from an accredited institution of highereducation in related field or an equivalent combination of relevanteducation and/or experience

Required Experience

Three (3) years of related administrative, office or clericalexperience

Preferred EducationalQualifications

An advanced degree from an accredited institution of highereducation in a related field

Preferred Experience

• Previous experience with office management or staffsupervision
• Previous experience in higher education

The salary range for this position is $19.60 to $24.55 per hour.Offers are based on relevant experience.

Comprehensive benefits include Medical, Dental, Vision, 13 paidholidays, vacation, generous retirement plans, tuition waiver,wellness options, and more!

Visit- https://hr.kennesaw.edu/benefits/index.php

ABILITIES

• Able to maintain and appropriately utilize the location'sPCard
• Able to maintain confidentiality
• Able to handle multiple tasks or projects at one time meetingassigned deadlines

KNOWLEDGE

• Knowledge of basic accounting, data and administrative managementpractices and procedures
• Basic understanding of budgets

SKILLS

• Excellent interpersonal, initiative, teamwork, problem solving,independent judgment, organization, communication (verbal andwritten), time management, project management and presentationskills
• Proficient with computer applications and programs associated withthe position (i.e. Microsoft Office suite)
• Strong attention to detail and follow up skills
• Strong customer service skills and phone and e-mail etiquette

The University System of Georgia is comprised of our 25institutions of higher education and learning as well as the SystemOffice. Our USG Statement of Core Values are Integrity, Excellence,Accountability, and Respect.These values serve as thefoundation for all that we do as an organization, and each USGcommunity member is responsible for demonstrating and upholdingthese standards.More details on the USG Statement of CoreValues and Code of Conduct are available in USG Board Policy8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated inBoard Policy 6.5 Freedom of Expression and Academic Freedom foundon-line at https://www.usg.edu/policymanual/section6/C2653.

Kennesaw State University is an EqualEmployment Opportunity Employer. The University is committed tomaintaining a fair and respectful environment for living, work andstudy. To that end, and in accordance with federal and state law,Board of Regents policy, and University policy, the Universityprohibits harassment of or discrimination against any personbecause of race, color, sex (including sexual harassment,pregnancy, and medical conditions related to pregnancy), sexualorientation, gender identity, gender expression, ethnicity ornational origin, religion, age, genetic information, disability, orveteran or military status by any member of the KSU Community oncampus, in connection with a University program or activity, or ina manner that creates a hostile environment for members of the KSUcommunity.
For additional information on this policy, or to file a complaintunder the provisions of this policy, students, employees,applicants for employment or admission or other third partiesshould contact the Office of Institutional Equity at EnglishBuilding, Suite 225, [e-mail].

• This is a supervisory position.
• This position does have any financial responsibilities.
• This position will not be required to drive.
• This role is considered a position of trust.
• This position does require a purchasing card (P-Card).
• This position may travel 1%-24% of the time.
• This position does not require security clearance.

• Credit Report
• Standard Enhanced
• Education

Per the University System of Georgia background check policy,all final candidates will be required to consent to a criminalbackground investigation. Final candidates may be asked to disclosecriminal record history during the initial screening process andprior to a conditional offer of employment. Applicants forpositions of trust with screening results which confirm adisqualifying criminal history will be immediately disqualifiedfrom employment eligibility

All applicants are required to include professional referencesas part of their application process. Some positions may requireadditional job-based screenings such as motor vehicle report,credit check, pre-employment drug screening and/or verification ofacademic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf