Administrative Assistant, Department of Mechanical Engineering

Inside Higher Ed; Kennesaw (GA); On-site; USD 22,937 - 29,342; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Tuition waiver

Generous retirement plans

Job summary

A public university in Georgia seeks an Administrative Assistant for the Department of Mechanical Engineering. This full-time role involves various administrative duties, including document preparation and meeting coordination. Preferred candidates have experience in higher education and a supportive team environment. The salary ranges from $16.65 to $21.30 per hour with comprehensive benefits.

Qualifications

• One year of related administrative, office or clerical experience required.
• Experience providing administrative support for large teams is preferred.
• Candidates with a degree from an accredited institution are preferred.

Responsibilities

• Perform standard administrative duties in support of the assigned department.
• Create, prepare, and proofread documents as requested.
• Assist with coordinating departmental meetings and events.

Skills

Administrative support

Communication skills

Organizational skills

Education

High School diploma or equivalent

Job description

Overview

Administrative Assistant, Department of Mechanical Engineering – Kennesaw State University

Location: Kennesaw, Georgia. Regular, full-time position. Job ID: 287786.

Responsibilities

• Performs standard administrative duties in support of the assigned department, division, unit and/or location.
• Serves as an administrative resource for all faculty, staff and guests visiting the department and provides assistance as needed.
• Creates, prepares, and proofreads emails, memos, correspondence, reports, and other documents or communications as requested.
• Answers office phone, provides information and/or transfers/redirects calls to the appropriate contact.
• Assists with coordinating and scheduling departmental meetings and events, secures space, equipment, food, and assists with the event as needed.
• Manages all incoming and outgoing mail including UPS, FedEx, and DHL domestic and international shipping needs for the office.
• Monitors and assesses office equipment, stationery and supply needs and orders items as needed, including seeking proper authorization for items requiring prior approval.
• Assists with records management including filing, correspondence, data analysis, tracking and archiving files.
• May maintain department purchasing card (PCard), cash and/or credit card activities as needed.

Qualifications

Educational Requirements

• High School diploma or equivalent

Required Experience

• One (1) year of related administrative, office or clerical experience

Preferred Qualifications

• Experience providing administrative support for large teams
• Previous experience in higher education
• An undergraduate or advanced degree from an accredited institution of higher education in a related field

Salary and Benefits

The budgeted salary range is $16.65 to $21.30 per hour. Offers are based on relevant experience. Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more. Visit: https://hr.kennesaw.edu/benefits/index.php

Other Information

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will not be required to drive.
• This role is not considered a position of trust.
• This position does not require a purchasing card (P-Card).
• This position will not travel.
• This position does not require security clearance.

Background Check

Per USG policy, final candidates will consent to a criminal background investigation. Some screenings may include motor vehicle record, credit check, or verification of credentials as applicable. See USG Background Investigation policy for details: https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

Equal Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to a fair and respectful environment for living, work and study. For more information contact the Office of Institutional Equity at [e-mail].