Student Assistant for Admissions Processing

University Of The, Inc.arnate Word; San Antonio (TX); On-site; USD 13,000 - 18,000; Part time

Job summary

The University of the Incarnate Word in San Antonio is seeking a part-time Student Assistant for Admissions Processing to support processing specialists with applications and related documents. You must be a current UIW student, available for flexible hours 8am-5pm, including some evenings, weekends, and special sessions.

This role emphasizes confidentiality, data entry accuracy, and customer service for prospective students and families.

Qualifications

• Moderate level of data entry speed and accuracy.
• Excellent interpersonal skills.
• Self-motivated with proper behavioral etiquette.
• Proficient in Microsoft Office 365 and OneDrive.
• Basic computer and office equipment skills.
• Ability to work well with others.
• Ability to work effectively with individuals from diverse communities and cultures.
• Able to interact with staff in various positions (i.e., Directors, Vice Presidents, faculty, etc.).
• Ability to follow instructions and take direction.
• Ability to adhere to office dress code/uniform expectations.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Responsibilities

• Works in a fast paced, high-profile environment.
• Utilizes appropriate university databases to research student records.
• Indexes documents using university BDM system.
• Maintains confidentiality of student information and records.
• Provides excellent customer service to prospective students, their families, and the university community.
• Assists with opening and sorting incoming mail.
• Inputs incoming and outgoing mail in Admissions mail log.
• Assists with mail pick up and delivery between the Admissions office, UIW post office, and other campus offices.
• Assists with packaging and labeling of recruitment materials, student packets, counselor materials, and other mail-outs.
• Assists with facilitation of check-in for various admissions events.
• Performs other duties as assigned.

Skills

Data entry speed

Interpersonal skills

Self-motivation

Microsoft Office 365

OneDrive

Teamwork

Diversity awareness

Follow instructions

Education

Current UIW student (half-time)

Job description

Student Assistant for Admissions Processing

Please see Special Instructions for more details.

None.

Position Information

Position Title

Position Title Student Assistant for Admissions Processing

Academic Year

Academic Year 2026-2027

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Student Assistant for Admissions Processing assists the processing specialists with all tasks, processes, and documents received as part of a student application. This position reports to the Assistant Director of Admissions Processing.

This is a student position open to current UIW students who may be hired through the Federal Work-Study Program or student employment.

Essential Functions

• Works in a fast paced, high-profile environment.
• Utilizes appropriate university databases to research student records.
• Indexes documents using university BDM system.
• Maintains confidentiality of student information and records.
• Provides excellent customer service to prospective students, their families, and the university community.
• Assists with opening and sorting incoming mail.
• Inputs incoming and outgoing mail in Admissions mail log.
• Assists with mail pick up and delivery between the Admissions office, UIW post office, and other campus offices.
• Assists with packaging and labeling of recruitment materials, student packets, counselor materials, and other mail-outs.
• Assists with facilitation of check-in for various admissions events.
• Performs other duties as assigned.

Qualifications

Knowledge Skills and Abilities

• Moderate level of data entry speed and accuracy.
• Excellent interpersonal skills.
• Self-motivated with proper behavioral etiquette.
• Proficient in Microsoft Office 365 and OneDrive.
• Basic computer and office equipment skills.
• Ability to work well with others.
• Ability to work effectively with individuals from diverse communities and cultures.
• Able to interact with staff in various positions (i.e., Directors, Vice Presidents, faculty, etc.).
• Ability to follow instructions and take direction.
• Ability to adhere to office dress code/uniform expectations.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .

Required Education

Current UIW student enrolled in at least half-time during the fall or spring semester.

Required Work Experience

None.

Preferred Qualifications

None.

Required Certifications, Licenses or Registrations

None.

Work Hours

• Flexible shifts between the hours of 8am-5pm.
• Must be able to work flexible schedules during evenings and weekends when needed.
• Must be able to work Spring Break, some student holidays and Summer Sessions.

Physical Demands

• Ability to regularly lift, push, and pull up to 20 lbs of recruiting materials.
• Ability to move about and actively engage with others during event preparation, execution of event, and post-event activities.
• Ability to sit for long periods of time.

Posting Number

Posting Number STU1682PO

Number of Vacancies

Number of Vacancies 1

Job Type

Job Type Part Time

Job Category

Job Category Students

Desired Start Date

Desired Start Date 09/07/2026

Multi-Hire Pool

Multi-Hire Pool Yes

Position End Date (if temporary)

Open Until Filled No

Open Date

Open Date 09/01/2026

Close Date

Close Date 05/15/2027

Salary $11.00/hr

Special Instructions to Applicant

None.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Required Documents

• Resume
• Student Class Schedule

Optional Documents

• Cover Letter/Letter of Application
• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Yes, I am a doctoral student
• Yes, I am a graduate student
• Yes, I am a senior
• Yes, I am a junior
• Yes, I am a sophomore
• Yes, I am a freshman
• No, I am not a UIW student
• * Are you eligible for Financial Aid and approved to participate in the Federal Work Study program?
  • yes
  • no
  • I don't know