Graduate Assistant- Admissions Processor

University of the Incarnate Word; San Antonio (TX); On-site; USD 17,000 - 25,000; Part time

Job summary

University of the Incarnate Word is seeking a Graduate Assistant- Admissions Processor in San Antonio to support the Admissions Processing team. The role focuses on processing applications, researching student records, and maintaining confidentiality of information.

The Student Assistant will assist with mail handling, event check-ins, and packaging recruitment materials while delivering outstanding service to prospective students and families.

Qualifications

• Moderate level of data entry speed and accuracy.
• Excellent interpersonal skills.
• Self-motivated with proper behavioral etiquette.
• Proficient in Microsoft Office 365 and OneDrive.
• Basic computer and office equipment skills.
• Ability to work well with others.
• Ability to work effectively with individuals from diverse communities and cultures.
• Able to interact with staff in various positions (i.e., Directors, Vice Presidents, faculty, etc.).
• Ability to follow instructions and take direction.
• FERPA compliance.

Responsibilities

• Works in a fast paced, high-profile environment.
• Indexes documents using university BDM system.
• Maintains confidentiality of student information and records.
• Provides excellent customer service to prospective students, their families, and the university community.
• Assists with opening and sorting incoming mail.
• Inputs incoming and outgoing mail in Admissions mail log.
• Assists with mail pickup and delivery between the Admissions office, UIW post office, and other campus offices.
• Assists with labeling of recruitment materials and student packets for mail-outs.
• Assists with facilitation of check-in for admissions events.
• Performs other duties as assigned.

Skills

Data entry

Interpersonal skills

Attention to detail

Teamwork

Diversity awareness

FERPA compliance

Instruction following

Education

UIW graduate student

Tools

Microsoft Office 365

OneDrive

Job description

Graduate Assistant- Admissions Processor

Please see Special Instructions for more details.

None.

Position Information

Position Title

Position Title Graduate Assistant- Admissions Processor

Academic Year

Academic Year 2026-2027

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Student Assistant for Admissions Processing assists the processing specialists with all tasks, processes, and documents received as part of a student application. This position reports to the Assistant Director of Admissions Processing.

Essential Functions

• Works in a fast paced, high-profile environment.
• Utilizes appropriate university databases to research student records.
• Indexes documents using university BDM system.
• Maintains confidentiality of student information and records.
• Provides excellent customer service to prospective students, their families, and the university community.
• Assists with opening and sorting incoming mail.
• Inputs incoming and outgoing mail in Admissions mail log.
• Assists with mail pick up and delivery between the Admissions office, UIW post office, and other campus offices.
• Assists with packaging and labeling of recruitment materials, student packets, counselor materials, and other mail-outs.
• Assists with facilitation of check-in for various admissions events.
• Performs other duties as assigned.

Qualifications

Knowledge Skills and Abilities

• Moderate level of data entry speed and accuracy.
• Excellent interpersonal skills.
• Self-motivated with proper behavioral etiquette.
• Proficient in Microsoft Office 365 and OneDrive.
• Basic computer and office equipment skills.
• Ability to work well with others.
• Ability to work effectively with individuals from diverse communities and cultures.
• Able to interact with staff in various positions (i.e., Directors, Vice Presidents, faculty, etc.).
• Ability to follow instructions and take direction.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, NCAA , Family Educational rights and privacy Act ( FERPA ).

Required Education

Current UIW graduate student.

Required Work Experience

N/A.

Preferred Qualifications

Intermediate proficiency in Microsoft Office.

Ability to work independently and as part of a team.

Strong attention to detail.

Required Certifications, Licenses or Registrations

N/A.

Work Hours

• Flexible shifts between the hours of 8am-5pm. 20 Hours a week.

Physical Demands

• Ability to regularly lift, push, and pull up to 20 lbs of recruiting materials.
• Ability to move about and actively engage with others during event preparation, execution of event, and post-event activities.
• Ability to sit for long periods of time.

Posting Number

Posting Number STU1681PO

Number of Vacancies

Number of Vacancies 1

Job Type

Job Type Part Time

Job Category

Job Category Students

Desired Start Date

Desired Start Date 09/07/2026

Reports to

Reports to Assistant Director of Admissions Processing

Open Date

Open Date 09/01/2026

Close Date

Close Date 05/15/2027

Special Instructions to Applicant

None.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Required Documents

• Resume
• Cover Letter/Letter of Application
• Student Class Schedule

Optional Documents

• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Yes
• No
• * What is the major of your Graduate Degree?

  (Open Ended Question)