Advancement Operations & Data Manager

Paisboa; Philadelphia (Philadelphia County); On-site; USD 65,000 - 75,000; Full time

Job summary

The Philadelphia School seeks a collaborative, detail‑oriented Development Operations Manager to build the operational systems that support meaningful philanthropy, community engagement, and long‑term institutional success.

Working with the Director of Advancement, Finance, and Admissions, you will manage Veracross administration, data integrity, reporting, donor acknowledgments, and campaign setup to enable informed fundraising decisions and a strong donor experience.

Qualifications

• 3–5 years of advancement experience, ideally in a school or nonprofit setting
• Experience administering Veracross or another CRM system
• Strong attention to detail in data entry, record-keeping and reporting
• Ability to draft personalized messages and steward relationships
• Ability to manage multiple tasks and deadlines (events, campaigns, mailings)
• Professional, collaborative team player with strong organizational skills
• Respect for confidentiality and ability to collaborate across offices and partners

Responsibilities

• Serve as primary administrator for Veracross, the development system of record
• Establish data standards, policies, and best practices
• Manage campaigns, appeals, funds, events, and constituent records
• Perform data imports, audits, and ongoing maintenance
• Train staff in Veracross usage
• Process gifts, pledges, and stock gifts; ensure tax receipts
• Lead monthly reconciliation with Finance; assist with year-end reporting
• Develop dashboards, reports, and segmentation for fundraising strategy
• Coordinate donor acknowledgments and stewardship communications
• Assist with donor research, wealth screening, and event logistics
• Improve Advancement processes and workflows; support cross-office collaboration
• Provide back-up coverage for front desk as needed

Skills

Veracross admin

CRM data integrity

Reporting & analytics

Donor relations

Project management

Communication

Job description

The Philadelphia School seeks a collaborative, detail‑oriented Development Operations Manager to build the operational systems that support meaningful philanthropy, community engagement, and long‑term institutional success.

Working with the Director of Advancement, Finance, and Admissions, you will manage Veracross administration, data integrity, reporting, donor acknowledgments, and campaign setup to enable informed fundraising decisions and a strong donor experience.