Development Operations & Data Manager

National Association of Independent Schools; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Job summary

The Philadelphia School is seeking a Development Operations Manager to build the operational systems that support philanthropy, community engagement, and institutional success. You will work with Advancement, Finance, and Admissions to ensure data integrity and informed decision-making.

The role handles Veracross administration, gift processing, dashboards, donor recognition, and event support. A bachelor’s degree and 3–5 years in advancement are preferred; evening/weekend availability may be

Qualifications

• 3–5 years advancement experience, ideally in a school or nonprofit setting.
• Experience administering Veracross or another CRM system.
• Strong attention to detail and accuracy in data entry, record-keeping, and reports.
• Ability to draft personalized messages and steward relationships.
• Ability to manage multiple tasks and timelines, especially for events, campaigns, and mailings.
• Commitment to equity, inclusion, and cultural competency.
• Detail-oriented and highly organized; able to maintain confidentiality.

Responsibilities

• Serve as primary administrator for Veracross; establish data standards and best practices.
• Process gifts, pledges, matching gifts, and stock gifts; manage acknowledgments and tax receipts.
• Develop dashboards, reports, and analyses to inform fundraising strategy.
• Coordinate donor acknowledgment workflows and donor recognition.
• Oversee fundraising events: registration, reports, seating charts, gift processing.
• Collaborate with Finance, Admissions, and Communications to ensure data accuracy and streamlined workflows.

Skills

Attention to detail

Data governance

Stakeholder collaboration

Written communication

Multi-task management

Confidentiality

Education

Bachelor’s degree

Tools

Veracross CRM

Job description

The Philadelphia School is seeking a Development Operations Manager to build the operational systems that support philanthropy, community engagement, and institutional success. You will work with Advancement, Finance, and Admissions to ensure data integrity and informed decision-making.

The role handles Veracross administration, gift processing, dashboards, donor recognition, and event support. A bachelor’s degree and 3–5 years in advancement are preferred; evening/weekend availability may be