Advancement Gift Processing Specialist

Sewanee; Sewanee (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

Sewanee is seeking a detail-oriented records specialist to process gifts and pledges, ensuring donor intent is respected and data integrity is maintained across the advancement systems. You will classify, receipted, and reconcile transactions while supporting staff with reporting needs.

The role requires independent judgment, strong attention to detail, and experience with databases and accounting tasks. Collaboration with Advancement and Finance is essential.

Qualifications

• Strong attention to detail and data integrity.
• Ability to exercise independent judgment and maintain confidentiality.
• Experience with database and accounting tasks preferred.
• Proficiency with Microsoft 365 and Google Workspace.

Responsibilities

• Review, code, and process gifts and pledges to correct classifications.
• Respond to donor and staff questions regarding gift transactions.
• Maintain gift and constituent records across systems.
• Reconcile gift transactions and resolve discrepancies.
• Process receipts and acknowledgments in accordance with IRS rules.
• Support reporting and data requests for Advancement.

Skills

Attention to detail

Independent judgment

Analytical skills

Effective communication

Multitasking

Education

High school diploma or equivalent

Post-secondary education preferred

Tools

Microsoft 365

Google Workspace

CRM systems

Advancement databases

Job description

Sewanee is seeking a detail-oriented records specialist to process gifts and pledges, ensuring donor intent is respected and data integrity is maintained across the advancement systems. You will classify, receipted, and reconcile transactions while supporting staff with reporting needs.

The role requires independent judgment, strong attention to detail, and experience with databases and accounting tasks. Collaboration with Advancement and Finance is essential.