Gift Processing Specialist I

Inside Higher Ed

Atlanta (GA)

On-site

USD 35,000 - 45,000

Full time

14 days+

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Job summary

A leading university advancement team in Atlanta seeks a Gift Processing Specialist I to ensure accurate processing of over 24,000 gifts each year. Key responsibilities include managing contributions, maintaining donor records, and providing administrative support. Ideal candidates should have a high school diploma or GED, two years of administrative experience, and strong attention to detail. This role may require some travel and weekend work, offering an engaging environment committed to student success.

Qualifications

Minimum two years of administrative experience or relevant education.
Strong attention to detail and collaborative skills required.

Responsibilities

Processes various forms of contributions and ensures accurate recordkeeping.
Creates and updates donor and organization records in database.
Handles incoming mail and preparation of checks for processing.
Maintains a professional reception area and assists visitors.

Skills

Attention to detail

Database management

Spreadsheet software proficiency

Word processing software proficiency

Education

High school diploma or GED

Job description

Georgia State University Advancement works to further Georgia State’s status as a national leader in student success, research, and innovation through connecting with alumni, engaging donors, and increasing philanthropic support for students and scholars.

The Georgia State University Foundation, Inc. is registered to solicit charitable contributions and works with the Advancement Division to identify, cultivate, solicit, and steward donors.

These are exciting times at the University Advancement. We are growing, and we are thrilled you are interested in being part of our team.

Job Summary

The Gifts & Records Department processes over 24,000 gifts and related transactions each year. As the primary data entry point for tax‑deductible contributions to the Georgia State University Foundation, the Gift Processing Specialist I plays a critical role in ensuring the accuracy and integrity of donor records.

Job Duties

Gift and Payment Processing

Processes a variety of routine contributions, including checks, matching gifts, grants, simple wire transfers, online donations, annual pledges, payroll deductions, and recurring gifts.
Handles gift and pledge payments for the Alumni Association, ensuring proper coding and acknowledgment.
Generates daily gift receipts and ensures timely delivery to donors.
When required, processes more complex transactions like in‑kind gifts, stock gifts, complex wires, planned gifts.
Supports Athletic Association gift processing, including pledges, payments, and recurring contributions, as needed.
Manually charges credit card gifts when required, adhering to secure payment protocols.

Data Entry and Constituent Management

Creates new constituent and organization records in the database with precision and attention to detail.
Updates biographical and contact information for constituents as well as new information for organizations to maintain accurate and current records.
Assists with database clean‑up projects related to constituent and gift records.
Processes online biographical updates.

Mail and Document Handling

Collects, sorts, and distributes incoming mail on a routine basis.
Prepares checks received via mail for timely and accurate processing.
Scans and archives all gift‑related documentation to ensure secure and organized recordkeeping.
Maintains manual filing systems for pledge documentation and backup materials.

Front Office and Administrative Support

Maintains a professional and welcoming reception area, serving as the first point of contact for visitors and callers.
This job description is not intended to be all‑inclusive. It is understood that the employee will also perform other reasonably related business duties if requested by the supervisor. Job descriptions are reviewed periodically and may be revised if deemed necessary.
Individuals will also be required to work some nights and weekends, when necessary, travel (via plane, train, or car) at least 15% of the time within and outside of the state of Georgia.

Qualifications

Minimum Hiring Qualifications