Advancement Data & Gift Processing Specialist

Case Western Reserve University; Cleveland (OH); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Case Western Reserve University seeks a coordinator of advancement services to support gift processing, data maintenance, and online giving transactions. The role reports to the associate director and helps manage GiveCampus and related reporting.

The position emphasizes accuracy, compliance with IRS rules, and collaboration with campus partners to ensure smooth advancement operations.

Qualifications

• Bachelor's degree required, preferably in accounting or finance.
• 1–3 years of professional fundraising/ data administration experience.
• Familiarity with online giving platforms (GiveCampus, Classy, etc.).
• Strong communication and organizational skills; ability to handle confidential information.

Responsibilities

• Process and verify complex gifts and pledges in the CRM Advance system.
• Administer the GiveCampus platform and support donor experience.
• Maintain constituent records with regular audits and data integrity checks.
• Provide accounting and project support during peak periods and prepare reports.

Skills

Gift processing

Data entry

CRM Advance

Excel

Attention to detail

Discretion

Team collaboration

Excellent communication

Education

Bachelor's degree in accounting/finance

Tools

Ellucian Advance CRM

Cybersource

GiveCampus

Job description

Case Western Reserve University seeks a coordinator of advancement services to support gift processing, data maintenance, and online giving transactions. The role reports to the associate director and helps manage GiveCampus and related reporting.

The position emphasizes accuracy, compliance with IRS rules, and collaboration with campus partners to ensure smooth advancement operations.