Advancement Data & Systems Coordinator

Yeshiva University; United States; On-site; USD 66,000 - 68,000; Full time

Job summary

Yeshiva University is seeking an Advancement Operations Systems Coordinator to join the Institutional Advancement team on Wilf Campus in New York. You will support accurate data flow across platforms including online giving, event management, email marketing, and SMS engagement, manage access, and assist with staff training.

With a focus on operational precision, you will ensure data quality, configure assets, and coordinate data handoffs to downstream teams while following established

Qualifications

• Bachelor's degree or equivalent combination of education and professional experience.
• 2–4 years of professional experience in administrative/operations roles.
• Experience in higher education, nonprofit, or fundraising environment.
• Familiarity with donor or alumni CRM platforms (Salesforce, Raiser's Edge, Blackbaud, Ellucian, or similar).
• Experience with online giving platforms, event management software, email marketing platforms, or SMS platforms.
• Proficiency in Microsoft Excel, including large data sets, formatting, filtering, and basic data cleaning.
• Strong attention to detail and commitment to data accuracy.
• Ability to follow established procedures and escalate issues appropriately.
• Comfort learning across multiple software platforms; strong organizational skills and deadlines.
• Clear written and verbal communication; ability to ask clarifying questions.

Responsibilities

• Serve as the access administrator across the office's suite of third-party platforms.
• Create new user accounts, assign permissions, deactivate access when staff depart or change roles.
• Maintain records of active users and conduct access audits.
• Build, update, and maintain assets within giving, event management, email marketing, and SMS platforms.
• Configure online giving pages, campaign settings, event pages, attendee fields, tracking codes, and campaign tags.
• Ensure assets are tested and live; flag discrepancies before finalizing platform assets.
• Manage routine data transfers between platforms and the central CRM.
• Export transaction and engagement records from platforms.
• Clean, format, and validate Excel/CSV files; prepare handoffs to downstream teams.
• Coordinate with gift processing staff; log transfers; assist with returned mail.

Skills

Attention to detail

Communication skills

Organizational skills

Follow established procedures

Multi-platform proficiency

Problem solving / asking clarifying qs

Education

Bachelor's degree or equivalent combination of education and professional experience

2–4 years experience in administrative/operations roles

Experience in higher education, nonprofit, or fundraising

Familiarity with donor/alumni CRM platforms (Salesforce, Raiser's Edge, Blackbaud, Ellucian)

Experience with online giving, event management, email marketing, or SMS platforms

Advanced Excel skills with large data sets and data cleaning

Tools

Salesforce

Raiser's Edge

Blackbaud

Ellucian

Excel

Job description

Yeshiva University is seeking an Advancement Operations Systems Coordinator to join the Institutional Advancement team on Wilf Campus in New York. You will support accurate data flow across platforms including online giving, event management, email marketing, and SMS engagement, manage access, and assist with staff training.

With a focus on operational precision, you will ensure data quality, configure assets, and coordinate data handoffs to downstream teams while following established