Senior Manager, Event Logistics & Operations

Yeshiva University; New York (NY); On-site; USD 74,000 - 82,000; Full time

Job summary

Yeshiva University is seeking a Senior Manager, Event Logistics & Operations to plan, coordinate, and execute major institutional events from start to finish. You will lead cross-campus teams, manage floor plans, timelines, vendors, and on-site operations to ensure flawless delivery.

The role requires a Bachelor's degree and 5–8 years in event management, with strong project management, communication, and vendor contract experience.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Five to eight years of experience in event management, event operations, hospitality, or a related field.
• Experience planning and executing large-scale events.
• Demonstrated vendor management and contract administration experience.
• Strong project management, organizational, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Lead logistics planning and execution for major institutional events and ceremonies.
• Develop and manage event workback schedules, production timelines, and operational plans.
• Coordinate all event vendors, including audiovisual, catering, rentals, staging, decor, transportation, and related service providers.
• Manage vendor contracts, proposals, purchasing processes, and related documentation.
• Create and oversee event floorplans, layouts, room configurations, and seating plans.
• Coordinate event setup, load-in, event-day operations, and load-out activities.
• Manage graduation/commencement logistics and related faculty and guest coordination.
• Conduct site visits and logistics reviews to ensure readiness.
• Collaborate with campus partners, vendors, and stakeholders to support program execution.
• Identify and resolve operational challenges while ensuring timelines and standards.
• Support budget management through vendor oversight and resource coordination.
• Provide on-site leadership and troubleshooting during events.

Skills

Event logistics

Project management

Vendor management

Budget awareness

Attention to detail

Time management

Independent & collaborative

Decision-making under pressure

Education

Bachelor's degree or equivalent

Job description

Senior Manager, Event Logistics & Operations

Job No: 499060

Work Type: Staff Full-time

Department: Communications and Public Affairs

Location: Wilf Campus, 500 West 185th Street, NY, NY

Categories: Events

Position Summary: The Senior Manager, Event Logistics & Operations is responsible for planning, coordinating, and executing all logistical aspects of major institutional events and ceremonies. This role oversees vendor management, event production logistics, floorplans, seating, contracts, timelines, and on-site operations to ensure successful event delivery. Working collaboratively with internal stakeholders and external partners, the Senior Manager translates event requirements into comprehensive operational plans and manages execution from planning through event completion.

Position Responsibilities:

• Lead logistics planning and execution for major institutional events and ceremonies.
• Develop and manage event workback schedules, production timelines, and operational plans.
• Coordinate all event vendors, including audiovisual, catering, rentals, staging, dcor, transportation, and related service providers.
• Manage vendor contracts, proposals, purchasing processes, and related documentation.
• Create and oversee event floorplans, layouts, room configurations, and seating plans.
• Coordinate event setup, load-in, event-day operations, and load-out activities.
• Manage grad school commencement logistics, including graduate processes, faculty needs, guest accommodations, and academic attire (regalia) coordination.
• Conduct site visits and logistics reviews to ensure operational readiness.
• Collaborate with campus partners, vendors, and event stakeholders to support successful program execution.
• Identify and resolve operational challenges while ensuring adherence to timelines and institutional standards.
• Support budget management through vendor oversight and effective resource coordination.
• Provide on-site leadership and troubleshooting during events.

Experience & Educational Background:

Required:

• Bachelor's degree or equivalent combination of education and experience.
• Five to eight years of experience in event management, event operations, hospitality, or a related field.
• Experience planning and executing large-scale events.
• Demonstrated vendor management and contract administration experience.
• Strong project management, organizational, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.

Preferred:

• Experience in higher education, nonprofit, or institutional event environments.
• Experience supporting commencements, galas, conferences, or other large-scale ceremonies.
• Familiarity with event management and venue scheduling systems.

Skills & Competencies:

• Event logistics and operations management
• Project planning and execution
• Vendor and stakeholder relationship management
• Budget awareness and fiscal responsibility
• Strong attention to detail
• Organizational and time-management skills
• Ability to work independently and collaboratively
• Effective decision-making under pressure

Salary Range: $74,000 - $82,000

About Us: Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought and heritage, YU fosters a dynamic learning environment across its undergraduate, graduate, and professional schools. Our mission is to cultivate the next generation of leaders who will contribute meaningfully to society, guided by a commitment to ethics, innovation, and service. Our community extends far beyond the classroom, encompassing thousands of students, faculty, staff, and more than 70,000 alumni and supporters worldwide, all working together to build a brighter future. As a Yeshiva University employee, you will be part of a welcoming, diverse, and intellectually engaging community that values collaboration, excellence, and professional growth. We offer a supportive and stimulating workplace with tangible employee benefits, opportunities for advancement, and a strong sense of purpose. Beyond professional development, YU is committed to ensuring a high quality of life for its employees, offering a work environment that prioritizes well-being, work-life balance, and a culture of mutual respect. Every role at YU contributes to our broader mission of education, research, and societal impact, ensuring that all members of our community-students, faculty, staff, alumni, and friends-are inspired to make a difference. We invite you to bring your talent and passion to YU and join us in shaping the future.

Equal Employment Opportunity: Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state, or local laws.