Advancement Ops Lead: Donor & Alumni Programs

Elmhurst; Elmhurst (IL); On-site; USD 45,760 - 49,920; Full time

Job summary

Elmhurst University seeks an Advancement Operations Manager to partner with the Vice President for Institutional Advancement. You will oversee daily operations, coordinate projects, manage budgets, and support fundraising, donor relations, alumni engagement, marketing, events and services.

The role requires strong organizational, analytical, relationship-management skills and the ability to handle confidential information with professionalism in a dynamic campus environment.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Three to five years of progressively responsible administrative or advancement-related experience.
• Ability to manage multiple projects, priorities, and deadlines.
• Excellent organizational, analytical, problem-solving, and attention-to-detail skills.
• Strong written and verbal communication with senior administrators, trustees, donors, alumni, faculty and external partners.
• Discretion with confidential information and budget reporting experience.
• Proficiency with Microsoft Office applications.

Responsibilities

• Manages daily operations of the Office of Institutional Advancement with efficient workflows.
• Greet visitors, answer inquiries, and provide backup for Alumni Relations communications.
• Coordinate and monitor divisional projects, timelines, and deliverables.
• Develop reports, presentations, and meeting materials for planning and reporting.
• Maintain budgets, process invoices, and track budget activity.
• Plan and execute advancement events, donor stewardship, and alumni programs.
• Administer data management, CRM entry, gift processing, and reporting.
• Coordinate Board of Trustees Advancement Committee meetings including minutes.
• Supervise and train student employees on departmental tasks.
• Serve as liaison among campus departments and external partners.
• Identify efficiency improvements and implement solutions.
• Maintain confidentiality of donor and institutional information.

Skills

Organizational skills

Project management

Analytical skills

Communication skills

Budgeting & reporting

Discretion/confidentiality

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Raiser’s Edge NXT

Job description

Elmhurst University seeks an Advancement Operations Manager to partner with the Vice President for Institutional Advancement. You will oversee daily operations, coordinate projects, manage budgets, and support fundraising, donor relations, alumni engagement, marketing, events and services.

The role requires strong organizational, analytical, relationship-management skills and the ability to handle confidential information with professionalism in a dynamic campus environment.