Advancement and Events Coordinator

Shelby American, Inc.; Portland (OR); Remote; USD 40,000 - 70,000; Full time

Job summary

Join a dynamic team in a fully remote role as an Advancement and Events Coordinator, where you will play a pivotal role in organizing impactful fundraising events and engaging with donors. This position requires a blend of creativity and organization, as you will coordinate event logistics, manage partnerships, and support marketing strategies to elevate the organization's mission. You will have the opportunity to contribute to meaningful projects that make a difference in the lives of many, while working collaboratively with a passionate team. If you thrive in a fast-paced environment and are eager to make a positive impact, this role is perfect for you.

Benefits

Internet stipend

Work-related equipment provided

Flexible working hours

Qualifications

• Experience in event planning and donor engagement is essential.
• Strong project management skills using tools like Asana are required.

Responsibilities

• Coordinate and assist with fundraising events and donor engagement initiatives.
• Manage event timelines and vendor contracts for successful execution.

Skills

Event Planning

Project Management

Communication Skills

Database Management

Social Media Marketing

Education

2-4 years related experience

Equivalent combination of education and experience

Tools

Asana

Excel

Better Unite

Job description

All Jobs > Advancement and Events Coordinator

Position Type: Non-Exempt, Full-Time, Remote

Required Travel: Occasional Travel

Who We Are

Africa New Life’s mission to transform lives and communities through the two hands of the gospel is not limited to lives and communities in Rwanda; it also pertains to our people (staff) and culture. At Africa New Life (U.S.), our people are highly valued and acknowledged as our most important resource. Our prayer for your time at Africa New Life is that you feel secure in your place on the team, meaningfully challenged in your role, and joyful about your work as we serve Rwanda together. We hope that when you leave Africa New Life, your leadership ability will be stronger, your heart will be larger, and you will be better equipped for your “next step,” whatever it might be.

Job Summary

This remote position is responsible for coordinating and assisting with fundraising events, donor engagement initiatives, and marketing efforts to support the Advancement & Events Team (75%) and the Marketing, Events, and Church Partnership Team (25%) by performing the following job duties.

• Coordinates and assists with planning and setup of all major events.
• Coordinates and assists with all campaign and influencer partnerships and strategies.
• Assists Church Partnership and Marketing Team with small projects as needed.

Job Duties

Project Management & Coordination:

• Coordinates tasks and deadlines using Asana for events, campaigns, and projects.
• Coordinates event timelines and ensures all tasks are assigned and completed.
• Contributes creative ideas for event programming, auction items, and speakers.
• Coordinates with event vendors (catering, rentals, etc.) and manages contracts and invoices.
• Sets up and manages Better Unite pages for events; tracking registrations and donations to ensure data accuracy and alignment with revenue.
• Tracks all event-related expenses alongside the event budget.
• Tracks in-kind donations and supports outreach efforts for live auction items.

Event Day Operations:

• Orders and manages event materials, including gifts, printed materials, and specialty items.
• Leads volunteer efforts, including registration and event day operations.
• Manages live auction documentation and bidder signatures.
• Collaborates with external designer to create all marketing materials for all events.
• Coordinates all print production materials and ensures timely delivery of event collateral.
• Designs monthly updates and fundraising assets for Church Partnership Team (e.g., flyers, templates).

Post-Event Reporting & Follow-Up:

• Provides post-event reports with key outcomes and insights.
• Ensures accurate tracking of pledges and in-kind donations in collaboration with Operations team.
• Provides timely follow-up with donors to express gratitude, share event outcomes, and provide donation receipts.

Influencer Campaigns & Partnerships:

• Sets up and manages Better Unite pages for influencer campaigns.
• Develops campaign resources such as talking points and media kits.
• Coordinates influencer pitches and brainstorms creative ways to increase involvement.
• Tracks and reports campaign performance to MarCom and Ops teams.

Social Media Growth & Marketing Strategies:

• Collaborates with MarCom to provide content related to major events and projects, including social media and email communications.
• Assists with brainstorming new social media strategies to elevate content creation and grow Africa New Life’s online presence.
• Monitors social media trends and contributes fresh ideas for engagement.
• Supports online fundraising campaigns and partnerships to increase visibility and drive donations.
• Assists with brainstorming and set up for peer-to-peer campaigns.

Donor & Church Communication:

• Coordinates and sends gifts to VIPs and key partners to strengthen relationships.
• Assists with strategic planning for donor outreach and church engagement.
• Assists with creating a monthly fundraising update or newsletters for key churches.
• Provides a seamless and consistent experience for existing church partners.
• Engages personal network to support Africa New Life’s mission.
• Provides support for virtual student visits for some major donors.

General:

• Maintains punctual, regular, and predictable attendance.
• Works collaboratively in a team environment with a spirit of cooperation.
• Respectfully takes direction from manager.
• Other duties as assigned.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Requirements

Qualifications

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Education & Experience

Two to four year(s) related experience and/or training or equivalent combination of education and experience. Experience with scheduling meetings for other people, running database reports, reviewing and compiling information in Excel is preferred as well as some event planning and donor care. Must be adept at using various applications including database, spreadsheet, report writing, project management (e.g. Asana), graphics, word processing, presentation creation/editing, communicate by email and use scheduling software.

Travel Requirement

This position requires occasional (10-15%) of the position, travel. Travel may include 1-2 times per year for all-staff or department gatherings, 1-3 times per year for major or minor events, some overnight or local travel for Dream Sunday events and a possible trip to Rwanda.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Computer Skills

Job requires specialized computer skills. Must be adept at using various applications including database, spreadsheet, report writing, project management, graphics, word processing, presentation creation/editing, communicate by e-mail and use scheduling software.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

While performing the duties of this job, the employee is frequently required to sit, use hands and fingers to type or dial, talk or hear, is occasionally required to stand, walk, reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. The noise level in the work environment is usually moderate.

This is a fully remote position. Access to high speed internet and an appropriate space to work is required. Internet stipend and all necessary work related equipment and supplies will be provided. While this position is remote, it must be located within the continental United States.

Application Process

Interested and qualified applicants should submit an application, cover letter, and resume. We will review applications and contact selected candidates to schedule an interview.

Africa New Life Ministries does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.

Africa New Life has the goal of increasing the diversity of our Team so that we can benefit from the insights and strengths of people from different cultural, ethnic, ability and generational backgrounds.