Advanced Office Specialist II — Admin & Records Pro

Holland America-Princess (Holland America Dawson City Inn); Anchorage, Northern (AK, KY); Hybrid; USD 48,000 - 64,000; Full time

Job summary

Alaska Pacific University seeks an Office Specialist II to provide advanced clerical support across the Institutes, handling scheduling, records, and reception tasks. The role involves coordinating with multiple departments and maintaining confidential files.

Responsibilities include assisting faculty with travel arrangements, purchasing, and budget-related tasks, plus coordinating events and meetings. Anchorage, AK-based position with strong organizational skills required.

Qualifications

• Knowledge of customer services concepts and practices.
• Knowledge of multi-line telephone systems operation.
• Knowledge of privacy laws and regulations.
• Knowledge of basic purchasing processes.
• Knowledge of filing procedures.
• Skill in operating office equipment.
• Skill in oral and written communication.
• Skill in maintaining and updating office and administrator schedules.
• Skill in establishing and maintaining cooperative working relationships with others.
• Skill in operating a personal computer utilizing a variety of software applications.

Responsibilities

• Provide advanced clerical support for assigned department through office organization, records maintenance, reception, scheduling, and general support for the University’s Institutes.
• Perform advanced administration and support work requiring detailed field-specific knowledge relevant department assigned.
• Greets and assists customers; answers phone and directs calls; sets appointments and coordinates conferencing needs.
• Provide faculty clerical and administrative support such as check requests, correspondence, mail, and travel arrangements.

Skills

Customer service

Phone systems

Privacy laws

Office scheduling

Communication

PC software

Education

One year of post-secondary education in office administration

Job description

Alaska Pacific University seeks an Office Specialist II to provide advanced clerical support across the Institutes, handling scheduling, records, and reception tasks. The role involves coordinating with multiple departments and maintaining confidential files.

Responsibilities include assisting faculty with travel arrangements, purchasing, and budget-related tasks, plus coordinating events and meetings. Anchorage, AK-based position with strong organizational skills required.