Administrative Specialist: Office Support & Records

North Slope Borough; Utqiaġvik (AK); On-site; USD 45,000 - 60,000; Full time

Job summary

North Slope Borough is seeking an Administrative Support role responsible for maintaining files, preparing documents, and coordinating meetings in an Alaska municipal context. The position emphasizes accuracy, confidentiality, and reliable workflow across departments.

The incumbent will handle data entry, minutes, scheduling, travel arrangements, and communications with internal staff and the public. A high school diploma or GED and clerical experience are required, with background checks and

Qualifications

• High school graduate or GED; 12 years of education with related work experience.
• Two years of clerical work experience.
• Must pass a criminal history background check; Alaska driver license may be required.

Responsibilities

• Updates and tracks electronic and paper files, maintains file integrity and confidentiality.
• Enters information into tracking systems; schedules, prepares and proofs documents; trains clerical staff.
• Researches files to obtain information and checks accuracy.
• Compiles and updates statistical information; attends meetings and transcribes minutes.
• Answers phone and radio calls; directs callers or relays messages.
• Receives and distributes department mail.
• Greets visitors and provides information within authority.
• Prepares and assembles reports; handles time sheets and attendance.
• Coordinates travel arrangements, meetings and appointments.
• Maintains confidentiality of department issues and Borough information.
• May work non-traditional hours including evenings, holidays, weekends; on-call status (Health Dept).
• Prints, sorts bi-weekly timesheets (Payroll).
• Performs other duties as assigned.

Skills

Policies & procedures

Records management

Computer skills

Report drafting

Inupiat transcription

Inupiat language

Education

High school diploma or GED

Job description

North Slope Borough is seeking an Administrative Support role responsible for maintaining files, preparing documents, and coordinating meetings in an Alaska municipal context. The position emphasizes accuracy, confidentiality, and reliable workflow across departments.

The incumbent will handle data entry, minutes, scheduling, travel arrangements, and communications with internal staff and the public. A high school diploma or GED and clerical experience are required, with background checks and