Advance Operations Coordinator

Commonwealth of VA Careers; Richmond (VA); On-site; USD 55,000 - 65,000; Full time

Job summary

Commonwealth of VA Careers in the Governor's Office is seeking an Advance Associate to support the Director of Advance in planning, coordination, and execution of events, engagement days, meetings, and official travel involving the Governor and Cabinet.

The role requires 1–3 years in event coordination or related government operations, a Bachelor's degree, strong organizational and communication skills, and willingness to travel frequently, including evenings and weekends.

Qualifications

• Bachelor's degree or equivalent combination of education and experience in public administration, communications, political science, or related field.
• 1–3 years of professional experience in event coordination, logistics, or government operations.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Strong organizational, detail-oriented, and communication skills.
• Ability to travel frequently and work outside standard hours, including evenings and weekends.
• Proven discretion and sound judgment for governmental roles.

Responsibilities

• Assist with coordination and execution of advance operations including site logistics, scheduling, and event prep.
• Support planning and implementation of engagement days with multiple internal teams.
• Conduct preliminary site assessments and collect logistical information for planning.
• Coordinate with stakeholders, event hosts, staff, partners, and local officials.
• Prepare briefing materials, run-of-show documents, and event documentation.
• Provide on-site event support: setup, flow coordination, and troubleshooting.
• Arrange transportation and travel logistics; consider protocol and accessibility needs.
• Maintain records, track follow-ups, and participate in post-event evaluations.
• Develop and maintain procedure documents for the advance team.
• Support volunteers and additional staff during events.
• Ensure safety, security, and policy compliance throughout all phases.

Skills

Event coordination

Logistics planning

Stakeholder communication

Travel logistics

Education

Bachelor's degree in public administration, communications, political science, or related field

Job description

Commonwealth of VA Careers in the Governor's Office is seeking an Advance Associate to support the Director of Advance in planning, coordination, and execution of events, engagement days, meetings, and official travel involving the Governor and Cabinet.

The role requires 1–3 years in event coordination or related government operations, a Bachelor's degree, strong organizational and communication skills, and willingness to travel frequently, including evenings and weekends.