Advancement Events Coordinator

Virginia Tourism Corporation; Blacksburg (VA); On-site; USD 38,000 - 42,000; Full time

Job summary

The Special Events Advancement Associate at Virginia Tech will serve as the office receptionist for the Office of Special Events, handling the main email and phone line and supporting budgeting, invoicing, travel bookings and records management. You will assist with event prep, RSVP tracking, on-site support, and post-event procedures, while coordinating meetings and maintaining files.

Ideal candidates have strong administrative skills in a busy academic setting, with proficiency in email,

Qualifications

• Experience providing administrative support in a fast-paced office setting.
• Ability to manage multiple assignments, prioritize, and meet deadlines.
• Proficiency in email, scheduling, word processing and spreadsheets.
• Excellent organizational, communication and interpersonal skills in a diverse environment.

Responsibilities

• Serve as office receptionist for the Office of Special Events; manage main email and phone line.
• Coordinate and schedule meetings; assist with processing invoices and travel bookings.
• Assist with budget reconciliation, file retention, and records management.
• Support event preparation, RSVP tracking, and on-site coverage as needed.
• Handle post-event procedures and other projects as assigned.

Skills

Office administration

Customer service

Scheduling

Microsoft Office

Communication

Education

Bachelor's degree (Business/Management/English/Communication)

Tools

Blackbaud

Banner

Job description

The Special Events Advancement Associate at Virginia Tech will serve as the office receptionist for the Office of Special Events, handling the main email and phone line and supporting budgeting, invoicing, travel bookings and records management. You will assist with event prep, RSVP tracking, on-site support, and post-event procedures, while coordinating meetings and maintaining files.

Ideal candidates have strong administrative skills in a busy academic setting, with proficiency in email,