ADP Payroll Specialist — Multi-State, Fast-Paced

Ledgent Finance & Accounting; Pleasanton (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid time off and holidays

Life and disability insurance

Employee assistance program

Career growth opportunities

Job summary

Ledgent Finance & Accounting is seeking an experienced Payroll Specialist with 3+ years of payroll processing expertise, especially in ADP. This role handles multi-state payroll, payroll taxes, and payroll data integrity, while supporting HR, Accounting, and Benefits teams.

Ideal candidates will have strong ADP experience, attention to detail, and the ability to meet tight deadlines in a fast-paced environment. California payroll knowledge is a plus.

Qualifications

• 3+ years of payroll processing experience.
• Hands-on experience with ADP Workforce Now or ADP Run.
• Knowledge of multi-state payroll processing and payroll tax regulations.
• Strong understanding of wage and hour laws and payroll compliance requirements.
• Proficiency in Microsoft Excel (Pivot Tables, VLOOKUP, reporting).
• Excellent attention to detail and organizational skills.

Responsibilities

• Process weekly, bi-weekly, semi-monthly, and/or monthly payroll using ADP.
• Maintain payroll data by collecting, calculating, and entering information.
• Review timesheets, earnings, deductions, and PTO balances for accuracy.
• Process new hires, terminations, salary changes, garnishments, and direct deposits.
• Ensure compliance with federal, state, and local wage and hour laws.
• Reconcile payroll reports and GL accounts.
• Manage payroll taxes, deductions, and benefit contributions.
• Respond to employee inquiries regarding pay and taxes.
• Prepare payroll reports for management, audits, and accounting.
• Support month-end, quarter-end, and year-end payroll activities (W-2).
• Maintain confidentiality of payroll information.
• Collaborate with HR, Accounting, and Benefits teams.

Skills

Payroll processing

Multi-state payroll

Wage and hour laws

Excel proficiency

Detail oriented

Communication

Education

Bachelor's degree or higher

CPP certification preferred

Tools

ADP Workforce Now

ADP Run

Timekeeping software

Job description

Ledgent Finance & Accounting is seeking an experienced Payroll Specialist with 3+ years of payroll processing expertise, especially in ADP. This role handles multi-state payroll, payroll taxes, and payroll data integrity, while supporting HR, Accounting, and Benefits teams.

Ideal candidates will have strong ADP experience, attention to detail, and the ability to meet tight deadlines in a fast-paced environment. California payroll knowledge is a plus.