Admissions Operations Specialist

Jobtailor; Town of Ithaca (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Jobtailor is seeking an Admissions Coordinator to process undergraduate applications and maintain accurate data across admissions systems. You will review transcripts, reconcile data discrepancies, and support international student documentation and immigration compliance.

You will communicate with students about admissions and financial aid, collaborate with campus partners, and guide applicants through procedures and portals.

Qualifications

• Associate degree and 2–4 years of relevant experience or equivalent combination
• Exceptional organizational and time management skills
• Professional demeanor and discretion with confidential information
• Excellent oral and written communication skills
• Experience in high volume/high pressure environments preferred
• Experience with educational systems, transcripts, and sensitive data preferred
• Visa sponsorship is not available

Responsibilities

• Process undergraduate application materials and supporting documents for first-year and transfer applicants
• Review, analyze, enter, and maintain applicant data in admissions systems
• Review transcripts and educational documents for requirements and completeness
• Reconcile data discrepancies and support data quality initiatives
• Maintain confidentiality and integrity of student records and admissions data
• Support review of financial documentation submitted by admitted international students
• Serve as a Designated School Official after required training and manage international student records
• Communicate with students about admissions, enrollment, and financial aid questions
• Collaborate with campus partners to support international student enrollment
• Provide guidance on admissions procedures, requirements, deadlines, and applicant portal navigation
• Support process improvements and identify data quality issues

Skills

Data Entry

Admissions Process

Data Integrity

Communication

Educational Systems

Education

Associate degree or equivalent

Tools

Slate CRM

PeopleSoft SIS

SharePoint

Microsoft Office

Google Docs

Job description

• Process undergraduate application materials and supporting documents for first-year and transfer applicants
• Review, analyze, enter, and maintain applicant data in admissions systems
• Review transcripts and educational documents for application requirements and record completeness
• Reconcile data discrepancies and support data quality initiatives
• Maintain confidentiality and integrity of student records and admissions data
• Support review of financial documentation submitted by admitted international students
• Serve as a Designated School Official after required training and manage international student records and immigration compliance
• Communicate with students about admissions, enrollment, and financial aid questions
• Collaborate with campus partners to support international student enrollment
• Provide guidance on admissions procedures, requirements, deadlines, and applicant portal navigation
• Support process improvement and identify data quality issues

Requirements

• Associate’s degree and 2–4 years of relevant experience, or an equivalent combination of education and experience
• Exceptional organizational and time management skills
• Professional demeanor
• Excellent oral and written communication skills
• Experience working in a high volume/high pressure environment strongly preferred
• Experience handling sensitive and confidential information with professionalism and discretion
• Experience with educational systems and documents, transcripts, and sensitive and confidential information preferred
• Knowledge of Slate (CRM), PeopleSoft (SIS), SharePoint, Microsoft Office Suite, and Google Docs preferred
• Cover letter and resume required
• Visa sponsorship is not available

Core Competencies

Demonstrates expertise in processing undergraduate application materials and maintaining data integrity while ensuring compliance with immigration regulations. Proficient in managing sensitive information and providing exceptional communication and organizational support to enhance the admissions process.

Highest-signal resume keywords

• Data Entry and Maintenance
• Admissions Process Management
• Confidentiality and Data Integrity
• Communication Skills
• Experience with Educational Systems

ATS Optimization Keywords

Hard Skills

• Data Analysis
• Application Processing
• Transcript Review
• Data Reconciliation
• Process Improvement

Soft Skills

• Organizational Skills
• Time Management
• Professional Demeanor

Industry Keywords

• Admissions Data
• International Student Records
• Immigration Compliance
• Financial Documentation
• High Volume Environment

Tools & Technologies

• Slate (CRM)
• PeopleSoft (SIS)
• SharePoint
• Microsoft Office Suite
• Google Docs