Admissions & Graduation Records Coordinator

College of Southern Nevada; Las Vegas (NV); On-site; USD 42,000 - 51,000; Full time

Benefits offered by this job

PERS retirement plan

Vacation & sick leave

12 paid holidays

Educational benefits

Health insurance plans

Tuition discounts

On-campus employee discounts

Professional development opportunities

Job summary

College of Southern Nevada is seeking an Admissions & Records Assistant III to support the Graduation/Registrar function across CSN locations. You will handle graduation data in PeopleSoft, prepare evaluations, and manage diploma orders while ensuring accuracy and compliance with FERPA and institutional policies.

The role includes front desk duties, student inquiries, transcript management, and collaboration with the TCE team.

Qualifications

• High school diploma or equivalent required with 3 years of clerical experience or equivalent combination.
• Experience in college admissions/records or student services is preferred.
• Proficiency with student information systems (PeopleSoft, Banner) preferred.
• Bilingual abilities (Spanish) are a plus.

Responsibilities

• Update information into PeopleSoft for graduation applicants.
• Prepare degree progress reports and primary evaluations for graduation applicants.
• Certify completion of degree requirements and post information in PS; reconcile waivers.
• Identify and correct reporting errors; ensure program accuracy before submission.
• Process Non-Traditional education, challenge exams, and substitution waivers.
• Maintain graduate lists and post degrees to transcripts; manage diploma orders.
• Format lists for commencement program; update Diplomat software for degree changes.
• Supervise and train student workers; assist with commencement ceremonies.

Skills

Clerical experience

Public/customer relations

Records maintenance

Evaluation of detailed information

Policy explanation

Spanish (preferred)

Education

High school diploma or equivalent

Tools

PeopleSoft

Banner

Job description

College of Southern Nevada is seeking an Admissions & Records Assistant III to support the Graduation/Registrar function across CSN locations. You will handle graduation data in PeopleSoft, prepare evaluations, and manage diploma orders while ensuring accuracy and compliance with FERPA and institutional policies.

The role includes front desk duties, student inquiries, transcript management, and collaboration with the TCE team.