Admissions Enrollment Assistant (OA).

US Army Corps of Engineers; Huntsville (AL); On-site; USD 42,000 - 58,000; Full time

Job summary

US Army Corps of Engineers in Huntsville, AL seeks an administrative support specialist for the PROSPECT program. The role includes assisting registrars with enrollment impact analyses, reviewing admissions documentation, and preparing statistical graphs for reports.

You will support the Lead Training Administrator and the Admissions/Registration sections with general administrative and logistical duties, ensuring compliance with governing regulations and program guidelines.

Qualifications

• Experience interpreting administrative guidance to assist staff and students.
• Proficiency with MS Office to create reports and presentations.
• Ability to compile data for statistical/demographic reports.
• Familiarity with training, travel, telework, timekeeping and records handling.
• Strong attention to compliance with regulations and policies.

Responsibilities

• Provide administrative support to PROSPECT programs and staff.
• Assist registrars by assessing policy impact on enrollment and pre-course activities.
• Review participant admissions, course enrollment and completion documents.
• Prepare graphs, diagrams, and charts for statistical reports.
• Support the Lead Training Administrator and Admissions/Registration sections.

Skills

Interpreting guidance to staff

Microsoft Office (Excel, PowerPoint)

Data gathering & reporting

Policy/procedure compliance

Administrative support

Education

Graduate-level coursework (9 semester hours)

Tools

Training Management Information Systems

Identify Credential Access Management

Blackboard

Job description

• Provides administrative assistance in support of the US Army Corps of Engineers (USACE) theProponent-Sponsored Engineer Corps Training (PROSPECT) programs.
• Assists the registrars in determining the impact of current policy and/or work procedures on student enrollment and pre-course activities by providing feedback based on interaction with students, training coordinators, and instructional teams.
• Review academic and official documents regarding participant admissions, course enrollment and program completion.
• Prepares interpretive material in the form of graphs, diagrams, and charts for inclusion in statistical reports.
• Assists the Lead Training Administrator and Registrar Section by performing general administrative and logistical duties of the Admissions and Registration Sections.

Duties

• Provides administrative assistance in support of the US Army Corps of Engineers (USACE) theProponent-Sponsored Engineer Corps Training (PROSPECT) programs.
• Assists the registrars in determining the impact of current policy and/or work procedures on student enrollment and pre-course activities by providing feedback based on interaction with students, training coordinators, and instructional teams.
• Review academic and official documents regarding participant admissions, course enrollment and program completion.
• Prepares interpretive material in the form of graphs, diagrams, and charts for inclusion in statistical reports.
• Assists the Lead Training Administrator and Registrar Section by performing general administrative and logistical duties of the Admissions and Registration Sections.

Requirements

Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• A qualified typist is required.

Qualifications

Who May Apply

Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See

• Current Department of Army Civilian Employees
• Current Department of Defense (DOD) Civilian Employee (non-Army)
• Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses, under Executive Order (E.O.) 13473
• Non-Department of Defense (DoD) Transfer
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Preference Eligible
• Reinstatement
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is

Specialized Experience

One year of specialized experience which includes interpreting administrative and procedural guidance to provide assistance to staff and students, utilizing Microsoft Office suite (e.g. Excel and PowerPoint) to create spreadsheets, statistical and demographic reports, presentations, etc.; uses various automated systems and computer applications such as, Training Management Information Systems, Identify Credential Access Management, Blackboard, etc.; gathering and compile data from various types of information to complete assignments; and establishing necessary controls to ensure compliance with governing regulations, directives, and policies. administrative and procedural guidance to provide assistance to staff regarding such as training, travel, telework, timekeeping, leave, inventory, and personnel procedures; ensuring leadership are informed of deficiencies and violations; utilizing automated systems to maintain files and records; establishing necessary controls to ensure compliance with governing regulations, directives, and policies. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06).

Education

A half year (i.e., 9 semester hours) of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as [insert applicable field(s) of study].

OR

Combination of Education and Experience

A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 9. Add the two percentages.

You will be evaluated on the basis of your level of competency in the following areas:

• Accountability
• Attention to Detail
• Customer Service
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading Comprehension
• Reasoning
• Self-Management
• Stress Tolerance
• Teamwork

Time in Grade Requirement

Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Proficiency Required

This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.

FOREIGN EDUCATION

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct deposit of pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
• This is a General Administration and Support Career Field position.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.

Reasonable Accommodation (RA) Requests

If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.