Admissions Coordinator - Hybrid/Remote (Part-Time)

MnTC; Minneapolis (MN); Hybrid; USD 23,000 - 26,000; Part time

Job summary

MnTC in Minneapolis seeks an Admissions Specialist to be the first point of contact for individuals seeking substance use treatment. You will conduct preliminary intake, screenings, verify benefits, and coordinate admissions logistics while ensuring compliance and timely access to care.

You will collaborate with referral partners and internal teams, maintain accurate records, and uphold confidentiality, supporting a welcoming, respectful, and evidence-based admissions process.

Qualifications

• High school diploma or equivalent.
• One year of admissions or healthcare-related experience preferred.
• Knowledge of substance use disorders and recovery principles.
• Strong interpersonal and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency with electronic health records and Microsoft Office.
• Strong organizational skills to manage multiple priorities.
• Meets DHS background and required training prerequisites.

Responsibilities

• Serve as the primary contact for prospective clients, families, and referral sources.
• Respond to inquiries via calls, messages, and referrals within standards.
• Provide information on treatment services, admission criteria, and responsibilities.
• Conduct initial screenings and support admission eligibility and placement.
• Guide applicants through forms, releases, and assessments.
• Coordinate admissions activities, including scheduling and transportation when needed.
• Review applications to ensure complete information before decisions.
• Verify insurance eligibility, benefits, and payment arrangements.
• Screen funding eligibility and coordinate applications with counties and sources.
• Collaborate with clinical and program staff to support timely admissions.
• Maintain accurate documentation in EHRs and admissions databases.
• Monitor pipelines, waitlists, and referrals for efficient access.
• Uphold confidentiality and HIPAA compliance in all duties.

Skills

Interpersonal skills

Verbal communication

Customer service

Attention to detail

HIPAA compliance awareness

Education

High school diploma or equivalent

Tools

EHR systems

Microsoft Office

Job description

MnTC in Minneapolis seeks an Admissions Specialist to be the first point of contact for individuals seeking substance use treatment. You will conduct preliminary intake, screenings, verify benefits, and coordinate admissions logistics while ensuring compliance and timely access to care.

You will collaborate with referral partners and internal teams, maintain accurate records, and uphold confidentiality, supporting a welcoming, respectful, and evidence-based admissions process.