Admissions Specialist

Mn Adult & Teen Challenge; Minneapolis (MN); Remote; USD 23,000 - 26,000; Part time

Job summary

Minnesota Adult & Teen Challenge is hiring an Admissions Specialist to be the welcoming first contact for individuals seeking treatment services. You will conduct preliminary intake, verify benefits, coordinate admissions logistics, and document accurately in electronic health records.

The role supports applicants and referral partners, ensuring timely access to care while complying with organizational policies and regulatory requirements. Training and ongoing development are provided.

Qualifications

• Knowledge of substance use disorders, recovery principles, or willingness to learn.
• Strong interpersonal, verbal communication, and customer service skills.
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
• Proficiency with electronic health records, databases, Microsoft Office.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• At least 1 year of freedom from problematic substances. Must successfully complete and maintain DHS background studies and any other background screening requirements.
• Must complete and maintain training and competency requirements including client rights, confidentiality, mandated reporting, and boundaries.

Responsibilities

• Serve as the primary contact for prospective clients, family members, referral sources, healthcare providers, and partners seeking information about treatment services.
• Respond to calls, voicemails, online inquiries, referrals, and applicant questions within standard response times.
• Provide accurate information regarding services, admission criteria, financial responsibilities, and resources.
• Conduct initial applicant screenings and gather information to support eligibility and fit.
• Guide applicants and families through admissions processes, forms, releases, assessments, and documentation.
• Coordinate admission activities, including scheduling assessments, appointments, and transportation as applicable.
• Review applications to ensure all required information has been received before admission decisions.
• Verify insurance eligibility, benefits, authorizations, and payment arrangements; document coverage.
• Screen funding eligibility and coordinate applications to counties and funding sources.
• Collaborate with clinical, medical, and program staff to support placement and timely admissions decisions.
• Maintain accurate documentation in EHRs, admissions databases, and required systems.
• Monitor admissions pipelines, waitlists, and referral activity for timely access to services.
• Maintain HIPAA and privacy protections; escalate barriers to leadership as needed.
• Develop positive relationships with referral partners and stakeholders to support client access.

Education

High school diploma or equivalent

Tools

Electronic Health Records (EHR)

Microsoft Office

Databases

Job description

Be the backbone of hope and healing.

At Minnesota Adult & Teen Challenge, every role matters in helping people overcome addiction and find a new path forward. Whether you’re working directly with clients or supporting behind the scenes, your contributions make recovery possible. In return, we offer a values-driven workplace, supportive managers, and opportunities to grow. That commitment has earned us recognition from Newsweek as a Best Addiction Treatment Center and seven straight Star Tribune Top Workplace awards.

We seek to recruit, develop and retain the most talented people from a diverse candidate pool in order to successfully meet our mission of helping every Minnesotan find help and healing from addiction.

Mn Adult & Teen Challenge is an Equal Opportunity Employer and does not discriminate based on any category protected by federal, state or applicable laws. Reasonable accommodation is provided upon request. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Monday-Friday 2:30PM-6:30PM. Totaling 20hrs per week.

Job Summary

The Admissions Specialist serves as the first point of contact for individuals seeking substance use disorder treatment services, their families, referral sources, and community partners. This role is responsible for facilitating a welcoming, responsive, and efficient admissions experience by providing program information, conducting preliminary intake and screening activities, coordinating admissions logistics, verifying insurance benefits, and maintaining accurate documentation. The Admissions Specialist works closely with applicants, referral partners, and internal teams to support timely access to care while ensuring compliance with organizational policies, regulatory requirements, and MnTC's Culture of Honor.

Essential Job Responsibilities

• Serves as the primary point of contact for prospective clients, family members, referral sources, healthcare providers, and community partners seeking information about substance use disorder treatment services.
• Responds to calls, voicemails, online inquiries, referrals, and applicant questions within established departmental response time standards.
• Provides accurate information regarding treatment services, program expectations, admission criteria, financial responsibilities, and available resources.
• Conducts initial applicant screenings and gathers relevant information to support admission eligibility, program fit, and next-step recommendations.
• Guides applicants and families through the admissions process, assisting with required forms, releases of information, assessments, and supporting documentation.
• Coordinates admission activities, including scheduling assessments, admission appointments, transportation arrangements when applicable, and communication with referral sources.
• Reviews applications and supporting documentation to ensure all required information has been received prior to admission decisions.
• Verifies insurance eligibility, benefits, authorizations, and payment arrangements while accurately documenting coverage information.
• Screens clients for funding eligibility and coordinates the submission of required applications and supporting documentation to counties and other funding sources to facilitate timely access to treatment services.
• Collaborates with clinical, medical, and program staff to support appropriate placement, continuity of care, and timely admissions decisions.
• Maintains accurate and timely documentation within electronic health records, admissions databases, and other required systems.
• Monitors admissions pipelines, waitlists, and referral activity to support efficient access to treatment services.
• Maintains confidentiality and safeguards protected health information in accordance with HIPAA, 42 CFR Part 2, organizational policies, and applicable regulatory requirements.
• Identifies and escalates admission barriers, high-risk situations, or service concerns to leadership for resolution.
• Develops and maintains positive working relationships with referral partners, community organizations, healthcare providers, and other stakeholders to support client access to services.

Required Skills & Experience (Minimum Qualifications)

• High school diploma or equivalent required.
• One (1) year of experience in admissions, intake coordination, customer service, healthcare, behavioral health, substance use disorder treatment, or a related field preferred.
• Knowledge of substance use disorders, recovery principles, behavioral health services, or willingness to learn.
• Strong interpersonal, verbal communication, and customer service skills with the ability to engage individuals experiencing crisis or significant life challenges.
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
• Proficiency with electronic health records, databases, Microsoft Office applications, and other technology systems.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Demonstrates MnTC’s mission, Culture of Honor, core values, and Putting Honor in Action principles through daily interactions that support a welcoming, respectful, and relationship centered environment.
• At least 1 year of freedom from problematic substances. Must successfully complete and maintain eligibility under all required Minnesota Department of Human Services (DHS) background studies and any other background screening requirements applicable to the position prior to providing direct care or client services.
• Must successfully complete and maintain all required training and competency requirements applicable to the position prior to providing direct care or client services, including training related to client rights, confidentiality, mandated reporting, professional boundaries, and other applicable licensing and regulatory requirements.

Physical Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Prolonged periods sitting at a desk and working on a computer.
• Frequent use of a telephone, headset, and computer systems throughout the workday.
• Must be able to lift up to 10 pounds occasionally.
• Initial training is completed in person in Minneapolis. Following successful completion of training, this position is primarily remote unless business needs require onsite attendance.
• Occasional travel to MnTC locations for meetings, training, or other business purposes may be required.

Target Compensation (Negotiable Based On Qualifications)

$17.00-$19.00/hour