Admissions Coordinator

Beacon Hill Staffing Group, LLC; Village of Tarrytown (NY); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Leave programs

Job summary

Beacon Hill Staffing Group, LLC, representing an independent college-prep school in Tarrytown, NY, seeks a Long Term Temp Admissions Coordinator. The role supports enrollment goals by coordinating communications, tours, events and daily inquiries with the Enrollment Management team.

This onsite, Monday–Friday position runs 8am–4pm from October 2026 through June 2027, with potential to extend. Pay ranges from $24 to $28 per hour, depending on experience.

Qualifications

• Bachelor's degree required; 2+ years of relevant experience preferred.
• Experience in admissions, independent schools, or teaching is helpful.
• Strong communication and interpersonal skills; ability to work in a fast-paced, goal-oriented team.

Responsibilities

• Primary point of contact for all inquiries.
• Answer main admissions lines and manage the admissions email.
• Create templates for communications in Veracross and email responses.
• Schedule campus tours, information sessions, and interviews; manage events.
• Maintain admissions calendar and coordinate with multiple school offices.
• Manage application files and correspondence for ~700+ annual applications.
• Support Student Ambassador Program and provide data for reports.

Skills

Communication

Customer service

Multitasking

Organizational skills

Spanish or Mandarin (bonus)

Education

Bachelor's degree

Tools

Veracross

Microsoft Office

Google Workspace

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, an independent college-prep school located in Tarrytown, NY is looking to hire a Long Term Temp Admissions Coordinator. The Admissions Coordinator will work with the Associate Director of Enrollment Management, the Director of Enrollment Management, the Associate Director of Admissions and Outreach, and other members of the Admissions Team, as well as the Communications Team, to help the School meet short- and long-term enrollment goals identified by School Leadership and the Board of Trustees.

The schedule is Monday - Friday onsite, 8am-4pm with flexibility for OT for events. The position starts October 2026 through June 2027, with potential to extend/convert. The pay rate is $24-$28/hour depending on experience.

Responsibilities

• Primary point of contact for all inquiries
• Answer the main admissions phone line and, when needed, other office lines
• Manage the Admissions email account
• Create content/templates for text and email communications in Veracross and individual responses
• Manage incoming and outgoing mail for the Admissions Office
• Schedule visitors and maintain the Admissions Office calendar for campus tours, information sessions, and interviews for the Admissions Team, and several faculty interviewers
• Create interview, tour and admissions events in Veracross
• Coordinate family schedules with Lower, Middle and Upper School schedules
• Review and schedule online tour and interview registrations
• Send daily notifications to faculty and staff of interview schedules and applicant visits
• Send confirmation emails for visiting families
• Greet and welcome visitors upon arrival, arriving by 7:30am on days when early visitors are expected
• Provide administrative support and coordination of Admissions events, including but not limited, to two fall Saturday Open Houses
• Prepare and send invitations to prospective families for events and update online registration forms as needed
• Prepare photocopies and information packets, arrange facilities bookings and catering, and ensure that all events are listed on the all-school calendar
• Communicate with offices across campus
• Attend and help administer event registration and check-in
• Manage application files (more than 700 a year) and maintain application status correspondence with applicant families to support timely submission of required materials
• Partner with the Associate Director of Admissions and Outreach to oversee and manage the Student Ambassador Program
• Partner with the Admissions Team for office support and backup
• Provide data entry and document management to produce reports for divisional offices, Advancement Office and Parent Association, as well as ad hoc reports for marketing purposes and historical data collection, etc
• Work with the Finance Office regarding per diem payments to interviewers and evaluators
• Transcribe notes from Board of Trustees committee meetings as needed
• Other duties as assigned

Qualifications

• Bachelor's degree required and a minimum of 2+ years of relevant experience.
• Admissions, Independent School and/or teaching experience will be helpful
• Genuine interest in families and education, a sense of humor and warmth, and a positive outlook
• Enjoy meeting new people and assisting them on the phone, over email and in person
• Able to work as part of a goal-oriented team in an environment that can be fast-paced; must also have a growth mindset and desire to learn new skills
• Strong organizational, multi-tasking and prioritizing skills, as well as a professional demeanor and manner
• Strong knowledge of the Microsoft and Google suites, including facility with mail merge, labels, name tags and letter formatting, preferred
• Experience with admission databases such as Veracross, preferred
• Written and spoken fluency in Spanish or Mandarin is a plus

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Beacon Hill. Employing the Future