Admissions Coordinator

Peaks Healthcare Consulting; Topeka (KS); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Training & Career Growth

Job summary

Heritage Grove Estates is seeking an Admissions Coordinator in Topeka, KS to be the first impression for incoming residents. The ideal candidate understands Medicare, Medicaid, and private insurance, and brings a warm, service-oriented approach to every interaction.

As the admissions liaison, you will coordinate the entire process, partner with the Marketing Director, and shape Day One experiences that are welcoming, informative, and compliant with regulations.

Qualifications

• Experience in healthcare admissions, case management, or long-term care navigation.
• Expertise in Medicare, Medicaid, and private insurance processes.
• Excellent verbal and written communication skills.
• Warm, enthusiastic personality with a natural ability to connect with people.
• Strong problem-solving skills and attention to detail.
• A desire to be a Caring resource and support during a vulnerable time.
• Creativity and flexibility in making admissions experiences memorable and smooth.

Responsibilities

• Coordinate all aspects of the admission process from initial inquiry to resident intake
• Guide families through Medicare, Medicaid, private pay, and insurance processes with clarity and honesty
• Build relationships with referral sources, hospitals, and community partners
• Collaborate with the Marketing Director to support census goals and community outreach
• Ensure seamless transitions by working with the clinical and administrative teams to make every first impression count
• Creatively shape “Day One” experiences that include thoughtful welcomes, room setup, and resident orientation
• Maintain accurate documentation and support compliance with all state and federal guidelines

Skills

Communication skills

Interpersonal skills

Problem solving

Attention to detail

Creativity

Empathy

Job description

Heritage Grove Estates - 1610 SW 37th Street, Topeka, KS

Full-Time | Join a Mission-Driven Team | Be the Warm Welcome They Remember

Are you passionate about helping others navigate the path to care with clarity, compassion, and a personal touch? Heritage Grove Estates is seeking a knowledgeable, enthusiastic, and community-minded Admissions Coordinator to join our dynamic team.

Now Hiring: Admissions Coordinator

Position Overview:

As the Admissions Coordinator, you will make the first impression on many of our incoming residents and their loved ones. This critical role requires strong knowledge of Medicare, Medicaid, and private insurance, paired with an outgoing personality, a warm demeanor, and a commitment to service. You’ll work closely with our Marketing Director and Leadership Team to ensure every admission is not just smooth, but welcoming, informative, and comforting—a reflection of the Caring and Excellence Heritage Grove stands for.

Key Responsibilities:

• Coordinate all aspects of the admission process from initial inquiry to resident intake
• Guide families through Medicare, Medicaid, private pay, and insurance processes with clarity and honesty
• Build relationships with referral sources, hospitals, and community partners
• Collaborate with the Marketing Director to support census goals and community outreach
• Ensure seamless transitions by working with the clinical and administrative teams to make every first impression count
• Creatively shape “Day One” experiences that include thoughtful welcomes, room setup, and resident orientation
• Maintain accurate documentation and support compliance with all state and federal guidelines

What We’re Looking For:

• Experience in healthcare admissions, case management, or long-term care navigation
• Expertise in Medicare, Medicaid, and private insurance processes
• Excellent verbal and written communication skills
• Warm, enthusiastic personality with a natural ability to connect with people
• Strong problem-solving skills and attention to detail
• A desire to be a Caring resource and support during a vulnerable time
• Creativity and flexibility in making admissions experiences memorable and smooth

Benefits Include:

• Competitive pay based on experience
• Health, dental, and vision insurance
• Paid time off and holiday pay
• Ongoing training and career advancement opportunities
• A leadership team that values integrity, teamwork, and heart

About Us:

Heritage Grove Estates is a leading provider of skilled nursing and rehabilitation services in the beautiful community of Topeka, Kansas. We proudly serve the people of Topeka through accepting Medicare, Medicaid, and private insurance.

At Heritage Grove Estates we provide personalized, high-quality care in a warm and welcoming environment. We foster a strong sense of community while honoring the unique identities, preferences, and stories of each resident. Our team is committed to upholding values of excellence, compassion, and respect as we strive to improve the quality of life for every individual we serve.

Heritage Grove Estates is proud to be an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where all employees can thrive. Join us in shaping the future of senior care and making a meaningful impact on the lives of those we serve.