Admissions Coordinator

Ascension Recovery Services; Stillwater (OK); Remote; USD 40,000 - 55,000; Full time

Job summary

Ascension Recovery Services seeks an Admissions Coordinator to enhance the admissions process for clients seeking behavioral health support. This remote role involves conducting pre-admission screenings, collaborating with medical staff, and ensuring an empathetic and efficient process for individuals and families. Candidates should possess a bachelor’s degree and have 2+ years in a related field, with a strong focus on compassionate care.

Qualifications

• 2+ years experience in behavioral health or medical setting preferred.
• Clinical license preferred (LPN, RN, MSW, or similar).
• Strong knowledge of substance use disorders and the recovery process required.

Responsibilities

• Conduct clinically informed pre-admission screenings via phone or video.
• Document screenings and admissions data in electronic systems.
• Guide clients through the remote admissions process.

Skills

Empathy

Communication

Time Management

Education

Bachelor’s degree in nursing, social work, behavioral health, or other clinical/medical field

Job description

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JOIN OUR JOURNEY — SHAPE THE FUTURE OF BEHAVIORAL HEALTH TREATMENT AND RECOVERY!

Are you passionate about making a difference? Pawnee Behavioral Health, in partnership with Ascension Recovery Services, is building something groundbreaking — and we need a knowledgeable Admissions Coordinator to join our team! If you’re dedicated to transforming lives and want to be part of a mission-driven team, keep reading!

About Us

Pawnee Behavioral Health is on a mission to revolutionize behavioral health and substance use disorder treatment. Our facility will provide detox, residential, and outpatient services.

OUR VISION

To provide compassionate care, break down barriers, and empower individuals on their journey to recovery.

ENSURE A SMOOTH ADMISSION EXPERIENCE — FROM ANYWHERE!

Are you passionate about helping individuals on their recovery journey? Join our team as a REMOTE Admissions Coordinator and play a critical role in ensuring clients and their families experience a seamless, welcoming, and supportive process — from inquiry to admission — all from a fully remote work environment.

WHY YOU SHOULD JOIN US

Meaningful Work — Help clients and families navigate the admission process and take their first steps toward recovery.

Collaborative Team — Work virtually with leadership, clinical, and medical teams to ensure safe, appropriate admissions.

Growth Opportunities — Advance your career in a flexible, remote role while making a positive impact on individuals seeking treatment.

What You’ll Do (remote)

• Conduct clinically informed pre-admission screenings (via phone or video) to determine program eligibility and appropriateness.
• Collaborate with nursing and medical staff (via secure messaging or video) to confirm level of care and client suitability.
• Document screenings and admissions data in the EMR, CRM, and other electronic systems.
• Handle phone and digital inquiries and provide clear, empathetic information about the treatment program.
• Guide clients and families through the remote admissions process, including review of documents, consents, and expectations.
• Verify insurance coverage, identify guarantors, and assist with payment arrangements.
• Maintain communication with referral sources and document interactions.
• Coordinate with Business Development staff to manage referrals and streamline remote admissions.
• Provide referrals for individuals who do not meet program criteria.
• Coordinate timely retrieval of medical/psychiatric records as needed.
• Represent the program professionally via phone, video, and electronic communication with referral sources, clients, and community partners.
• Liaise remotely with clinical/medical/housing teams and families to coordinate admissions and travel/transportation to the facility.
• Participate in quality improvement initiatives related to admissions.
• Track and compile relevant admissions data and statistics.
• Maintain compliance with DCF, State, Federal, and accrediting agency requirements.
• Participate in on-call phone rotation (evenings/weekends), if applicable.
• Perform other duties as assigned in a remote capacity.
  
  

Education, Experience, Skills

• Bachelor’s degree required — nursing, social work, behavioral health, or other clinical/medical field.
• Clinical license preferred (LPN, RN, MSW, or similar).
• 2+ years experience in behavioral health, detox, or medical setting strongly preferred.
• Admissions, utilization review, or triage experience strongly preferred.
• Strong knowledge of substance use disorders and the recovery process required.
• CPR and First Aid certification (or ability to obtain within 30 days of hire).
• Peer Recovery Specialist Certification a plus.
• Ability to work effectively in a remote environment — reliable internet connection, strong digital communication skills, excellent time management and organization.
  
  

Work Conditions & Technical Requirements

• Work Setting: Fully remote / home office.
• Equipment: Company-provided laptop; reliable high-speed internet required.
• Body Positioning: Frequent sitting; use of computer, phone, video conferencing.
• Communication: Regular interaction via email, phone, video, and electronic health record systems.
• Hours: Core business hours with flexibility; participation in on-call rotation as assigned.
  
  

We Value Diversity and Inclusion

We are committed to creating a diverse and inclusive workplace. We strongly encourage applications from Native Americans and other underrepresented groups. Our company values the unique perspectives and experiences that individuals from diverse backgrounds bring to our team. We are dedicated to fostering an environment where everyone feels respected, valued, and empowered to contribute to our collective success.

READY TO MAKE A DIFFERENCE — FROM ANYWHERE?

If you are passionate about helping individuals access life-changing recovery services and thrive in a remote work environment, we invite you to apply! This is your opportunity to join a dedicated team and be part of the exciting launch of Pawnee Behavioral Health.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Mental Health Care

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