Admissions Assistant

PACS; Napa (CA); Presencial; USD 26.000 - 36.000; Jornada completa

Descripción de la vacante

Napa Post Acute in Napa, CA seeks an Admissions Assistant to join our fast-paced admissions team. You will manage referrals, review and decide admissions using facility guidelines, enter data into PCC, coordinate room assignments, collect required paperwork, and maintain timely, accurate documentation across multiple departments.

The ideal candidate is highly organized, able to multitask, and demonstrates clear communication.

Formación

• Exceptional multitasking and prioritization skills are required.
• Strong communication and organizational abilities.
• Ability to think critically, solve problems, and take initiative.
• Excellent follow-through and attention to detail.
• Ability to work independently in a fast-paced, high-volume setting.

Responsabilidades

• Monitor and review referrals to ensure timely responses.
• Make admission decisions using facility guidelines and escalate when needed.
• Maintain communication with the Admissions Director.
• Process admissions, PCC entry, room coordination, and documentation.
• Complete admission packets with timely, accurate records.
• Identify barriers and propose solutions to maximize placement opportunities.
• Coordinate with nursing, housekeeping, and other departments.
• Conduct facility tours when needed.
• Balance referrals, admissions, and packet completion throughout the day.

Conocimientos

Multitasking

Communication

Organizational

Problem-solving

Independence

Attention to detail

Computer skills

PCC experience

Referral platforms

Herramientas

PointClickCare (PCC)

Descripción del empleo

Admissions Assistant

Napa Post Acute | Napa, CA

Full-Time | 10:00 AM Start | Weekend Availability Required
Pay: $19.00 - $26.00 per hour

Napa Post Acute is seeking a motivated, organized, and proactive Admissions Assistant to join our team!

Our Admissions Department is fast-paced and constantly evolving. We’re looking for someone who can confidently manage multiple priorities, think independently, anticipate challenges, and find creative solutions.

Key Responsibilities

• Monitor and review incoming referrals, ensuring timely and accurate responses.
• Make appropriate admission decisions using established facility guidelines and recognize when escalation is necessary.
• Maintain consistent communication with the Admissions Director.
• Process incoming admissions, including PointClickCare (PCC) entry, room coordination, and required documentation.
• Complete admission packets and maintain timely, accurate documentation.
• Anticipate admission barriers and proactively identify solutions to maximize appropriate placement opportunities.
• Coordinate with nursing, housekeeping, and other departments to ensure smooth admissions.
• Conduct facility tours when the Admissions Director is unavailable.
• Independently balance referrals, admissions, and packet completion throughout the day.

What We’re Looking For

• Exceptional multitasking and prioritization skills - a must!
• Strong communication and organizational skills.
• Ability to think critically, problem-solve, and take initiative.
• Excellent follow-through, accountability, and attention to detail.
• Ability to work independently without constant direction.
• Comfortable working in a fast-paced, high-volume environment.
• Computer skills are required.
• Previous skilled nursing or healthcare admissions experience is a plus.
• Experience with PCC and hospital referral platforms is a plus.

Schedule

This is a full-time position with a 10:00 AM start time. Weekend availability is required, with a consistent schedule to be determined.

Why Join Napa Post Acute?

At Napa Post Acute, you’ll have the opportunity to work alongside a dedicated team committed to providing exceptional care and service. If you thrive in a dynamic environment, enjoy solving problems, and take pride in helping residents and families navigate the admissions process, we’d love to hear from you.

Job Type: Full-Time
Pay: $19.00 - $26.00 per hour
Location: Napa, CA

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.