Admissions Assistant

Napa Post Acute in; Napa (CA); On-site; USD 26,000 - 36,000; Full time

Job summary

Napa Post Acute is seeking an Admissions Assistant to join our team in Napa, CA. This full-time role starts at 10:00 AM and requires weekend availability. Responsibilities include managing referrals, completing admissions, PCC entry, and coordinating with multiple departments to ensure smooth admissions.

The ideal candidate multitasks well, communicates clearly, and maintains meticulous documentation in a fast-paced healthcare setting. Prior admissions experience and PCC familiarity are a plus.

Qualifications

• Excellent multitasking and prioritization abilities.
• Strong communication and organizational skills.
• Ability to think critically, problem-solve, and take initiative.
• Excellent follow-through, accountability, and attention to detail.
• Ability to work independently without constant direction.
• Comfortable in a fast-paced, high-volume environment.
• Computer skills required.
• Experience with PCC or hospital referral platforms is a plus.

Responsibilities

• Monitor and review incoming referrals, ensuring timely and accurate responses.
• Make appropriate admission decisions using established facility guidelines and escalate when needed.
• Maintain consistent communication with the Admissions Director.
• Process incoming admissions, including PCC entry, room coordination, and required documentation.
• Complete admission packets and maintain timely, accurate documentation.
• Anticipate admission barriers and identify solutions to maximize placement opportunities.
• Coordinate with nursing, housekeeping, and other departments for smooth admissions.
• Conduct facility tours when the Admissions Director is unavailable.
• Independently balance referrals, admissions, and packet completion throughout the day.

Skills

Multitasking

Prioritization

Communication

Organization

Independent work

Problem solving

Attention to detail

Fast-paced environment

Computer skills

Healthcare admissions

Tools

PCC

Hospital referral platforms

Job description

Admissions Assistant Napa Post Acute | Napa, CA Full-Time | 10:00 AM Start | Weekend Availability Required Pay: $19.00 - $26.00 per hour

Napa Post Acute is seeking a motivated, organized, and proactive Admissions Assistant to join our team! Our Admissions Department is fast-paced and constantly evolving. We're looking for someone who can confidently manage multiple priorities, think independently, anticipate challenges, and find creative solutions.

Key Responsibilities

• Monitor and review incoming referrals, ensuring timely and accurate responses.
• Make appropriate admission decisions using established facility guidelines and recognize when escalation is necessary.
• Maintain consistent communication with the Admissions Director.
• Process incoming admissions, including PointClickCare (PCC) entry, room coordination, and required documentation.
• Complete admission packets and maintain timely, accurate documentation.
• Anticipate admission barriers and proactively identify solutions to maximize appropriate placement opportunities.
• Coordinate with nursing, housekeeping, and other departments to ensure smooth admissions.
• Conduct facility tours when the Admissions Director is unavailable.
• Independently balance referrals, admissions, and packet completion throughout the day.

What We're Looking For

• Exceptional multitasking and prioritization skills - a must!
• Strong communication and organizational skills.
• Ability to think critically, problem-solve, and take initiative.
• Excellent follow-through, accountability, and attention to detail.
• Ability to work independently without constant direction.
• Comfortable working in a fast-paced, high-volume environment.
• Computer skills are required.
• Previous skilled nursing or healthcare admissions experience is a plus.
• Experience with PCC and hospital referral platforms is a plus.

Schedule

This is a full-time position with a 10:00 AM start time. Weekend availability is required, with a consistent schedule to be determined.

Why Join Napa Post Acute?

At Napa Post Acute, you'll have the opportunity to work alongside a dedicated team committed to providing exceptional care and service. If you thrive in a dynamic environment, enjoy solving problems, and take pride in helping residents and families navigate the admissions process, we'd love to hear from you.

Job Type: Full-Time Pay: $19.00 - $26.00 per hour Location: Napa, CA

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.

PACS is revolutionizing the delivery and leadership of post-acute healthcare and support services across the country. Originally founded in 2013, the organization now consists of hundreds of independent operating subsidiaries, as well as ancillary and support services. We bring a proven model of mission-driven care that balances access to a national network of support and resources with local decision making. In addition, PACS helps connect exceptional people with premier healthcare careers across the country. We focus on finding innovative and effective team members based on their qualifications, experience, geographic preferences, and personality fit with the existing facility staff and culture.

We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of every race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, and any other protected characteristic.

Employment decisions are based on qualifications, merit, and business needs.