Admissions and Marketing Coordinator

The Covenant School; Memphis (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

The Covenant School in Memphis seeks a Marketing and Admissions Coordinator (MAC) for a full-time, 12-month role. The MAC supports admissions and marketing activities, organizes calendars for tours, shadow days, and assessments, and serves as the first point of contact for the admissions and marketing office.

Responsibilities include greeting touring families, coordinating tours, maintaining admissions materials and checklists, assisting with events, and supporting departmental budgeting.

Responsibilities

• Receive calls and voicemails for admissions and respond or direct the calls appropriately
• Create, monitor, and maintain all calendars for tours, shadow days, and assessments
• Greet tours and complete tour wrap-ups when the director of admissions is unavailable
• Plan for and execute all prospective student shadow days
• Monitor inventory of marketing and admissions materials, updating and reordering as necessary
• Oversee transfer of new student records to other departments
• Assist with maintaining the departmental budget
• Assist with planning and hosting school events
• Recruit, train, and monitor Amicus family buddy system
• Plan, order, and create new family welcome kits and oversee delivery
• Create & assist with new family on-boarding materials and events
• Organize and maintain the used uniform shop
• Maintain inventory and organize Spirit Shop and assist with sales at school events
• Assist with implementation of the Parent Ambassador Program
• Assist with all open houses and other admissions events
• Act as point person for First Friday Fun events, including planning crafts and purchasing food
• Assist with all logistics regarding parent education nights
• Assist with execution of new parent and new student events in summer and the start of school
• Assist with execution of Next Year Night for 8th grade families
• Help plan and execute Home School recruitment days

Job description

Purpose: The Marketing and Admissions Coordinator (MAC) is a full-time, 12-month support staff position that assists with all admission and marketing activities, including administrative details for applications, scheduling appointments, retention programs, and maintaining student databases for Westminster Academy. The MAC represents Westminster Academy to the public and requires the interpersonal skills of choosing joy, discretion, good judgment, and confidentiality. The assistant will serve as the first point-of-contact for the office of admissionsand marketing. All employeesof Westminster Academymust strive to “love the Lord in front of our students” and make the Christian faithobservable in all aspects of the schoolcommunity. The MACis a ministerof the Gospel in all facetsof life at Westminster Academy. He/sheis a role model for studentsandfacultyand his/her walkwith the Lordshould be evident. The Christian mission, vision, and statement of faith of the schoolmust guide the MACas he/sheinteracts with parents, students, faculty, guests, contractors,and allthose within andoutside our faith community.

Reports to:

• Director of Admissions
• Director of Marketing & Communications

Works closely with:

• Administration
• Faculty and Staff
• Parents and volunteers

Specific Responsibilities:

Admissions

• Receive calls and voicemails for admissions and respond or direct the calls appropriately
• Create, monitor, and maintain all calendars for tours, shadow days, and assessments
• Work with the lead ambassador to ensure all tours are covered appropriately
• Greet tours and complete tour wrap-ups when the directorof admissions is unavailable
• Initiate contact with families who schedule tours, and write thank-you notes or make a timely follow-up with touring families
• Plan for and execute all prospective student shadow days
• Monitor and update admissions checklists, including release of records, teacher and parent questionnaires, and admissions assessments
• Monitor inventory of marketing and admissions materials, updating and reordering as necessary
• Oversee transfer of new student records to other departments
• Assist with maintaining the departmental budget

Retention-Related Tasks

• Assist with planning and hosting school events
• Recruit, train, and monitor Amicus family buddy system
• Plan, order, and create new family welcome kits and oversee delivery
• Create & assist with new family on-boarding materials and events
• Organize and maintain the used uniform shop
• Maintain inventory and organize Spirit Shop and assist with sales at school events
• Assist with implementation of the Parent Ambassador Program

Marketing

• Help coordinate workflow of school-branded items such as House T-shirts & sweatshirts, Senior sweatshirts, Senior yard signs, etc.
• Help with school video/photography and social media postings weekly
• Act as the main point of contact for junior ambassadors
• Assist in the weekly scheduling and recording of the WA podcast (ZipCast)
• Maintain the public calendar with event creation and ticketing as necessary
• Maintain lobby TV display
• Help plan and schedule preschool visits with Jr. Ambassadors
• Assist with maintaining the departmental budget

Marketing Events

• Assist with all open houses and other admissions events. Some events will occur outside of regular school hours
• Act as point person for First Friday Fun events, including planning crafts and purchasing food
• Assist with all logistics regarding parent education nights
• Assist with execution of new parent and new student events in summer and the start of school
• Assist with execution of Next Year Night for 8th grade families
• Help plan and execute Home School recruitment days