Admissions, Recruitment, And Advancement Assistant

Chesterton Academy of Notre Dame; Warwick (RI); On-site; USD 38,000 - 52,000; Part time

Job summary

Chesterton Academy of Notre Dame in Warwick, RI, is seeking an Admissions, Recruitment & Advancement Assistant to grow student enrollment, strengthen community ties, and support advancement efforts. The role involves admissions process support, events coordination, donor acknowledgments, and data maintenance.

The position emphasizes strong communication, organization, and the ability to manage multiple priorities while upholding the school’s Catholic mission.

Qualifications

• Strong communication and relationship-building skills.
• Highly organized and detail-oriented.
• Experience in marketing or customer service preferred.
• Ability to manage multiple priorities and deadlines.
• Strong computer and database skills.
• Commitment to Catholic education and mission-driven work.

Responsibilities

• Support prospective families and admissions pipeline from inquiry to enrollment.
• Coordinate Shadow days, Open Houses and Admissions events.
• Build and maintain relationships with pastors, parish offices, and Catholic communities; support marketing efforts.
• Enter donations and coordinate acknowledgments; assist with fundraising campaigns and logistics.
• Maintain data accuracy and support standardized workflows for admissions and advancement.

Skills

Communication

Relationship-building

Organization

Marketing/Customer-service

Multitasking

Computer & Database skills

Catholic education mission

Job description

The Admissions, Recruitment & Advancement Assistant is a mission-driven role responsible for helping grow student enrollment, strengthen community relationships, and support advancement efforts at Chesterton Academy of Our Lady of Hope.

Core Responsibilities

1. Enrollment & Admissions Support
   • Support prospective families
   • Maintenance of the admissions pipeline (inquiry - application - enrollment -Tuition aid Package)
   • Coordinate Shadow days, Open Houses, & Admissions events
2. Marketing & Community Outreach
   • Build and maintain relationships with pastors, parish offices, and Catholic communities
   • Support marketing efforts (flyers, messaging, outreach campaigns)
3. Advancement & Donor Support and acknowledgments
   • Enter donations received and coordinate acknowledgments.
   • Assist with fundraising campaigns and appeals: RSVPs, Volunteers, Logistics
4. Systems, Data & Process Maintenance
   • Maintain data accuracy
   • Support standardized workflows for admissions and advancement

Qualifications

• Strong communication and relationship-building skills
• Highly organized and detail-oriented
• Experience in marketing or customer service preferred
• Ability to manage multiple priorities and deadlines
• Strong computer and database skills
• Commitment to Catholic education and mission-driven work

Work Schedule

30 hours per week

Faculty and staff take an Oath of Fidelity to the Magisterium of the Catholic Church. Interested individuals should familiarize themselves with our school and our mission via our website: https://chestertonri.org.