Admission Counselor

Butler University; Indianapolis (IN); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Winter break

Parental leave

Medical, dental, vision insurance

Retirement plan (employer contribution

Tuition assistance

On-site facilities & Library access

LinkedIn Learning

Job summary

Butler University is seeking an Admission Counselor to promote the university to prospective students and families, guiding them through the college search and enrollment process. You will manage a recruitment territory with travel, coordinate campus visits, and deliver information sessions—on-campus with some remote work options depending on season.

As part of the Visit Experience team, you will collaborate across offices, review applications, and participate in scholarship processes, while

Qualifications

• Bachelor’s degree required.
• Excellent communication skills, including presenting to groups.
• Excellent organizational skills; detail oriented.
• Strong teamwork and collaboration abilities.
• Flexibility to adapt to changing environments.
• Willingness to work extra hours and/or weekends when needed.
• Valid US driver’s license required.

Responsibilities

• Manage recruitment territory with travel and school visits, fairs, and events.
• Coordinate campus visits and events; plan and execute high-level visits.
• Lead Information Sessions; serve as Counselor of the Day 2–4 times monthly.
• Loster liaise with other offices; participate in scholarship reviews and committees.

Skills

Communication

Organizational skills

Teamwork

Flexibility

Weekend availability

Valid US driver’s license

Education

Bachelor’s degree

Tools

Slate or admission CRM

Job description

Position Overview

This admission counselor role promotes and represents the university to prospective students and families and assists them throughout their college search and enrollment process. As a member of the Visit Experience team, this position reports to the Associate Director of Admission for Campus Visits & Events and is responsible for all aspects of recruiting prospective first year (and transfer) students. This position will support multiple recruitment projects and programs and use a strategic approach to territory management with the guidance of the admission senior team. Additionally, responsibilities will include aspects of campus visit and event planning and execution, as well as being intricately involved in all Visit Experience team meetings and planning. This role serves in a primarily on-campus capacity during the regular work week with flexibility based on required travel and approved work from home options that may include one to two days a week depending on season/workload.

Responsibilities

Recruitment Territory

• Strategically manage an assigned territory involving approximately 6-12 weeks of travel such as high school visits, college fair attendance, student and parent panel participation, interviews, case studies, and prospective or admitted student receptions. Travel responsibilities will be spread throughout the fall and spring semesters, with some weekend travel and/or campus-based responsibilities required (campus visits and events).
• Cultivate relationships with students and parents, school/college counselors, independent counselors, and community-based organizations in recruitment territory.
• Review and holistically evaluate approximately 400-1000 applications for assigned territory.
• Plan and execute data-driven travel based on demographic analyses, market research, and other admission data to high schools and college fairs in assigned territory; 25-100+ high school visits, 5-25+ college fairs, 10-40+ days of travel, including overnight travel.
• Counsel and guide students and parents on the admission and financial aid process to support enrollment via phone, text, interview, campus visit programs, etc.
• Coordinate or help facilitate off-campus events and meetings for prospective/admitted students (including virtual).

Campus Visits & Events

• As an integral member of the Visit Experience Team, attend all Visit Team meetings. Help the team plan, coordinate, and execute high-level campus visits and events for prospective and admitted students.
• Lead team member on the coordination and execution of Group Visit requests submitted through the Office of Admission.
• Regularly present and facilitate in-person and virtual Information Sessions and serve as Counselor of the Day (COD) 2-4 times per month.

Other Responsibilities

• Serve as primary or secondary liaison to other academic or student support offices.
• Serve on an appointed admission application review committee.
• Review and make recommendations on applications for supplemental scholarship opportunities.
• Interview students for select scholarships (Butler Blue Scholars Day).
• Attend meetings, educational conferences, and training workshops.
• Serve as member of regional professional association and attend professional development conferences / opportunities when available.

Required Qualifications

• Bachelor’s degree
• Excellent communication skills, including being comfortable presenting to both small and large group audiences.
• Excellent organizational skills – detail oriented.
• Strong teamwork skills for providing solutions.
• Flexibility and adaptability to a changing environment.
• Willingness and ability to work extra hours and/or weekends when needed.
• Valid US driver’s license.

Preferred Qualifications

• 1-2 years of college admission or enrollment management experience preferred, OR other professional experience in working with college bound students.
• Event management or involvement with campus visit planning, and the execution of small to large-scale events. Having a passion for providing excellent customer service (hospitality) in both large-and small-scale settings is desired.
• Experience in database management (knowledge of Slate or other admission CRM is a plus).
• Experience working in financial aid or strong knowledge base of the student financial aid process.
• Experience in selective admission review processes.
• Experience in multicultural recruitment, international admission, college access, fluency in Spanish and/or other languages.

BU Benefits and Perks

Please check out Butler’s Total Rewards website to learn more about our benefit offerings, which include:

Paid Time Off and Holidays:

• 20 days of paid time off (vacation and PTO days) per Fiscal year
• 8 Paid Holidays
• In addition, a paid Winter Break between Christmas Eve and New Year’s Day
• Paid Parental Leave (after 1 year of full-time employment)

Health:

• Comprehensive medical, dental, and vision plans including disability and life insurance programs

Retirement:

• 10% employer contribution after 1 year of full-time employment

Tuition Assistance:

• Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
• Eligibility after 9 months of full-time employment
• Employees & spouses- undergraduate/graduate degrees
• Dependents (under age 26)- undergraduate degree
• Covers tuition only
• Tuition Exchange Program for Dependents at participating institutions

Butler Facilities Access, Discounts and Perks:

• Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty
• LinkedIn Learning Courses
• Free premium subscription to the Calm App
• Free subscription to the WSJ, The Economist, and NYT
• Discount at the College Bookstore
• Discount on select Athletic and Arts/Events Center Performances

Butler University is a private, nationally recognized comprehensive university encompassing seven colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, Pharmacy & Health Sciences and Founder's College. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.

Join us at the crossroads of tradition & transformation. A career at Butler University offers more than just a job—it’s an opportunity to join a dedicated, innovative, and supportive community grounded in equity, academic excellence, and meaningful impact. Aligned with Boldly Butler, our strategic plan, faculty and staff play a vital role in delivering transformational learning experiences, enriching our campus and community, and ensuring a thriving Butler for generations to come.

Butler University is an equal opportunity employer. We welcome applications from all individuals, regardless of age, sex, race, religion, color, disability, protected veteran status, national origin, or any other legally protected category.