Assistant Athletic Director, Development

Butler; Indianapolis (IN); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Paid time off

Health plans

Tuition assistance

Retirement plan

Facilities access

Learning courses

Job summary

Butler University in Indianapolis seeks an Assistant Athletic Director/Development to lead fundraising efforts for the Athletics Department, managing a donor portfolio and advancing endowment growth.

The role focuses on identifying prospects, cultivating donors, soliciting major gifts, and stewarding relationships while collaborating with University Advancement and events teams.

Qualifications

• Bachelor’s degree required.
• 3-5 years of fundraising experience in a related field.
• Understanding of philanthropy and fundraising principles.
• Strong organizational and multitasking abilities.
• Experience in intercollegiate, higher education, or non-profit fundraising.

Responsibilities

• Manage a portfolio of approximately 100 donors and prospects with visits, qualification, disqualification, solicitations, and dollars raised.
• Identify and solicit prospects in the $10,000–$250,000 range.
• Partner with University Advancement to ensure compliance with policies.
• Oversee Athletics Endowment Program and support Bulldog Club initiatives.
• Lead achievements for Advancement staff and key events.

Skills

Donor relations

Fundraising

Portfolio management

Event coordination

CRM systems

Communication skills

Travel readiness

Education

Bachelor’s degree

Tools

MS Word

Excel

PowerPoint

Outlook

CRM systems (fundraising)

Teams

Job description

Position Overview

The Assistant Athletic Director/Development position will serve as a gift officer on behalf of the Athletic Department. This position will develop and manage a portfolio consisting of mid-major donors, major gift donors, and prospects. The primary focus will be on identifying new prospects, cultivating current/prospective donors, soliciting major gifts, and stewarding existing/new donors. This position will manage the Athletics Endowment Program and assist with management of the Butler Way Society.

Responsibilities

Fundraising

• Manage a portfolio of approximately 100 donors and prospects and work towards individual metric goals including visits, qualification/disqualifications, solicitations, and total dollars raised.
• Identify, prioritize, cultivate and solicit current and new gift prospects primarily in, but not limited to, the $10,000-$250,000 range.
• Partner with the Office of University Advancement to ensure compliance with all relevant University and University Advancement fundraising policies and procedures.
• Manage Athletics Endowment Program with expectations of donor participation and endowment growth.
• Assist Senior Associate Athletic Director/Development with all fundraising initiatives

Events

• Attend and have a presence at Athletics Department and Bulldog Club fundraising events including, but not limited to, Butler Basketball Tip-Off Party, Butler Way Society events, Corporate Golf Outing, Butler Golf Classic, Hall of Fame events, and Athletic Director’s Reception.
• Collaborate with Director of Development and Advancement events team for planning and administration of Athletics Department and Bulldog Club fundraising event.

Priority Points

• Bulldog Club lead for the Priority Points System
• Maintain full knowledge and history of the points system and provide answers and suggestions to any inquiries from current/prospective donors and season ticket holders.
• Work directly with Advancement Services on coordinating all priority point information and data.
• Serve as lead for Advancement staff when they receive questions about priority points, serving as a resource for all front-line fundraisers so they have a working knowledge of the priority points system to better assist University donors/prospects.
• Assist the Athletics Ticket Office in annual Select-A-Seat event

Hospitality

• On gamedays, spend time in various hospitality areas (i.e. Wildman Room, Efroymson Family Gym, Tony’s on 49th, Sellick Room, and Terrace Tent) effectively using this time to cultivate relationships with those donors/prospects in attendance.

Donor Relations

• Cultivation and stewardship; attend away games and associated events (when applicable) to further relationships with assigned donors and prospects.
• Full understanding of the university’s alumni, donor, and prospective donor database with the ability look-up data on specific donors, run lists of gifts and data, as well as input contact reports.

Required Qualifications

• Bachelor’s degree
• 3-5 years successful fundraising related (sales) experience
• Knowledge and understanding of philanthropy and fundraising principles
• Organizational skills; ability to multi-task/manage several projects simultaneously and meet deadlines
• Demonstrated flexibility, creativity, strategic-thinking skills; willingness to take initiative and learn
• Experience working in intercollegiate, higher education, or non-profit fundraising
• Ability to communicate with donors and internal constituents both written and verbal
• Positive attitude with strong interpersonal skills along with strong customer service skills
• Proven ability to work autonomously, collaboratively and within a team structure
• Ability to execute face-to-face solicitations in support of organization’s mission
• Travel related to donor visits and events as needed
• Proficiency in software systems such as: MS Word, Office, Teams, Excel, PowerPoint, Outlook, and fundraising CRM systems

Preferred Qualifications

• Master’s degree preferred
• Experience in an intercollegiate athletic department preferred

BU Benefits and Perks

Paid Time Off and Holidays:

• 20 days of paid time off (vacation and PTO days) per Fiscal year
• 8 Paid Holidays
• In addition, a paid Winter Break between Christmas Eve and New Year’s Day
• Paid Parental Leave (after 1 year of full-time employment)

Health:

• Comprehensive medical, dental, and vision plans including disability and life insurance programs

Retirement:

• 10% employer contribution after 1 year of full-time employment

Tuition Assistance:

• Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
• Eligibility after 9 months of full-time employment
• Employees & spouses- undergraduate/graduate degrees
• Dependents (under age 26)- undergraduate degree
• Covers tuition onlyTuition Exchange Program for Dependents at participating institutions

Butler Facilities Access, Discounts and Perks:

• Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty
• LinkedIn Learning Courses
• Free premium subscription to the Calm App
• Free subscription to the WSJ, The Economist, and NYT
• Discount at the College Bookstore
• Discount on select Athletic and Arts/Events Center Performances