Admissions Assistant

SOUTH SUBURBAN COLLEGE; South Holland (IL); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Flexible health benefit

Vacation days

Personal days

Holidays

Job summary

South Suburban College in Illinois is seeking a full-time Records Clerk to handle student records with confidentiality and accuracy. The role includes filing, revising, and coding records, verifying transcripts, and posting codes to student records, while supporting admissions communications.

The position uses the Colleague system, provides staff support, answers inquiries, and assists in audits and transfer credit processes. Starts November 16, 2026, with an Until Filled deadline.

Qualifications

• High School diploma or GED required.
• Must possess good written, oral and telephone skills.
• Must be self-starter with the ability to work well with others.
• Ability to efficiently operate a computer.
• Flexible scheduling to meet the demands of the officer.
• Must successfully pass a criminal background check.

Responsibilities

• Processes student records in a careful, confidential and accurate manner; files, updates, revises, codifies, assembles and reproduces records according to directives or well-defined procedures.
• Verifies validity of incoming high school and college transcripts.
• Posts information such as restrictions, ability to benefit, geometry waiver and other current or new codes to student’s record.
• Responsible for updating and distribution of admissions letters to high schools. Participates in the function of reviewing, verifying and editing records, which includes annual financial aid audits.
• Aids in the completion of students’ incoming transfer credit through the imaging system. Maintain strong communications with student evaluation counselors. Works closely with Student Evaluation Coordinator.
• Inputs and retrieves data using Colleague operating system.
• Provides clerical support to staff as directed on a variety of tasks; consults with immediate supervisor on any unusual problems or difficulties.
• Answers inquiries and provides college information or assistance as instructed to prospective, new/and or current students.
• Provides direction to student employees and aides by explaining policies and procedures of the office.
• Other duties as assigned.

Skills

Written communication

Oral communication

Telephone skills

Self-starter

Computer literacy

Flexibility

Criminal background check

Education

High School diploma or GED

Tools

Colleague OS

Job description

SUMMARY:

• Processes student records in a careful, confidential and accurate manner; files, updates, revises, codifies, assembles and reproduces records according to directives or well-defined procedures.
• Verifies validity of incoming high school and college transcripts.
• Posts information such as restrictions, ability to benefit, geometry waiver and other current or new codes to student’s record.
• Responsible for updating and distribution of admissions letters to high schools. Participates in the function of reviewing, verifying and editing records, which includes annual financial aid audits.
• Aids in the completion of students’ incoming transfer credit through the imaging system. Maintain strong communications with student evaluation counselors. Works closely with Student Evaluation Coordinator.
• Inputs and retrieves data using Colleague operating system.
• Provides clerical support to staff as directed on a variety of tasks; consults with immediate supervisor on any unusual problems or difficulties.
• Answers inquiries and provides college information or assistance as instructed to prospective, new/and or current students.
• Provides direction to student employees and aides by explaining policies and procedures of the office.
• Other duties as assigned.

• High School diploma or GED required.
• Must possess good written, oral and telephone skills.
• Must be self-starter with the ability to work well with others.
• Ability to efficiently operate a computer.
• Flexible scheduling to meet the demands of the officer.
• Must successfully pass a criminal background check.

STATUS/SALARY:

This is a regular full-time support staff position for 35 hours a week, 52 weeks a year, classified Grade VII on the support staff salary schedule, The work hours are Monday and Thursday, 11am-7pm; Tuesday and Wednesday, 9am-5pm and Friday, 8am-4pm Board approval is required. The position includes the following employee benefits: Salary $42,078, $16,000 Annual Flexible Health Benefit: 10 Vacation, 12 Medical and 3 Personal Days earned within First Year of Employment 16 Holidays, 5 Winter break days, 4-Day Summer Workweek

BEGINNING DATE:

November 16, 2026

APPLICATION DEADLINE:

Until Filled