Administrative Assistant - Admissions Office (Part-Time)

Xavier College Preparatory; Chandler (AZ); On-site; USD 21,000 - 32,000; Part time

Job summary

Seton Catholic Prep in Chandler, AZ is seeking an Administrative Assistant - Admissions Office for a part-time role. You will be the first point of contact for prospective families, handling inquiries, tours scheduling, and gathering materials for the admissions packet.

The position requires strong computer skills with MS Office, excellent written and verbal communication, and the ability to multitask in a busy school environment. Evening or weekend hours may be required.

Qualifications

• High school diploma or equivalent required.
• Minimum of three years of related work experience.
• Ability to multitask and work independently.
• Excellent verbal and written communication skills.
• Must be patient, flexible, and professional.

Responsibilities

• Performs a wide range of administrative, clerical, and receptionist duties.
• Prepares and assembles materials for our student admission packet.
• Assists in organizing all admission events (Open House, Registration, Shadow Day, etc)
• Schedules campus tours with prospective families.
• The position requires an individual to maintain confidentiality and project a professional image.
• Preference given to applicants with Admission Office, Graphics/ Marketing experience and Bilingual (English/Spanish) candidates.
• Other duties as assigned

Skills

Communication skills

Microsoft Office

Multitasking

Detail-oriented

Professional demeanor

Customer service

Bilingual English/Spanish

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

POSITION TITLE: Administrative Assistant - Admissions Office (Part-Time)

Department: Admissions Office

Supervisor: Principal and Admissions Director

Purpose And Scope

As the first point of contact for prospective families, the ideal candidate will believe in and embrace Seton Catholic Prep's mission. The candidate must be patient, flexible, warm and caring when assisting prospective families and enjoy working with high school students. This is a part-time position.

Essential Job Functions

• Performs a wide range of administrative, clerical, and receptionist duties.
• Prepares and assembles materials for our student admission packet.
• Assists in organizing all admission events (Open House, Registration, Shadow Day, etc)
• Schedules campus tours with prospective families.
• The position requires an individual to maintain confidentiality and project a professional image.
• Preference given to applicants with Admission Office, Graphics/ Marketing experience and Bilingual (English/Spanish) candidates.
• Other duties as assigned

Requirements

• Able to multitask, work independently, and take initiative in a professional and friendly manner.
• Possess outstanding computer skills with proficiency in Microsoft Office applications.
• Efficient in administrative paperwork and very detail-oriented.
• Must be flexible and willing to work occasional evenings and/or weekends.
• Exceptional organizational skills and able to meet deadlines despite interruptions.
• Excellent verbal and written communication skills.

Qualifications

• High school diploma or equivalent required.
• Minimum of three years of work experience in a related position.